This By-Laws document contains the following information: the name and location of the corporation, the shareholders, and the duties of the officers.
Rules For Document Retention In Franklin
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Multi-State
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Franklin
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US-00444
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7 years: Any documents, accounts, books, writings, records or other information required to be retained, e.g. notices and minutes of all shareholders' meetings, resolutions passed at meetings and documents made available to holders of securities. Copies of reports presented at the annual general meeting of the company.
Record-keeping requirements and SEC investigations For example, Section 17(a) of the Securities Exchange Act of 1934 and Rule 17a-4 require broker-dealers to preserve communications relating to their business for at least three years and to provide those documents to the SEC upon request.
The rule generally carries out a congressional mandate. The rule, in general, prohibits the destruction for seven years of certain records related to the audit or review of an issuer's or registered investment company's financial statements.
Six Key Steps to Developing a Record Retention Policy STEP 1: Identify Types of Records & Media. STEP 2: Identify Business Needs for Records & Appropriate Retention Periods. STEP 3: Addressing Creation, Distribution, Storage & Retrieval of Documents. STEP 4: Destruction of Documents. STEP 5: Documentation & Implementation.
What is SEC Rule 17a-4? SEC Rule 17a-4 details how long records must be kept (typically three to six years, depending on the type of record), the format in which they must be stored (ensuring they are tamper-proof), and how they should be accessible for inspection by regulatory authorities.
Record Retention Schedule for Businesses DocumentRetention Period Contracts and leases (expired) 7 years Correspondence, general 2 years Correspondence, legal and tax related Permanently Deeds, mortgages and bills of sale Permanently36 more rows
Keep at least 3 years from the date each record is made. Keep personal information only as long as it is reasonable to carry out business or legal purposes.
Factors to consider for the retention period include TC Retention policy, regulatory requirements, project duration, and contractual requirements. Stability of the institution and legal considerations regarding data handling are also crucial.
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other).
