Notice of Lending forms can be purchased at stationery stores that carry legal forms. Records Search Department Office Phone: Location: 851 Grand Concourse, Rm. 118, Bronx, NY 10451 ALL SEARCH REQUESTS MUST BE IN WRITING.The Office of the City Register records and maintains New York City real property and certain personal property transfer records, such as mortgage documents. Discover our commitment to recommended practices in corporate deeds, descriptions, administration, taxes, mortgage, liens, judgments, and more. A lender foreclosing on a property should file a lis pendens in the clerk's office in the county where the property is located. I discourage doing so. Adverse instruments include, but are not limited to, mechanics' lien claims, judgments, and lis pendens notices. Include mortgage loans and other loans taken in the ordinary course of business only if in default. Photograph of the completed property in the loan file. A Lis Pendens or Notice of Pendency is a notice filed with the county.