Not-for-profit and charity boards may sometimes need to make a board resolution – something that formalises — in writing — the critical decisions made by members in board meetings.
The board chair reads the resolution (or asks another board director to do so) The board chair asks for a motion to adopt the resolution. A board director moves to adopt it, and another director seconds it. The board chair asks if there is any further discussion (there may or may not be a further discussion)
The title of the resolution must appropriately reflect the intent. Resolutions begin with "Whereas" statements, which provides the basic facts and reasons for the resolution, and conclude with "Resolved" statements which, identifies the specific proposal for the requestor's course of action.
Resolutions can be used for many things, and the bylaws often require resolutions for certain tasks or decisions. For example, a resolution might be used by the corporation to decide they are opening a bank account, authorizing spending, or authorizing the reimbursement of purchases.
A board of directors resolution (also called a “board resolution”) is the result of a director vote authorizing a specific business action. Major decisions by the board of directors should always be formally documented in writing and added to the corporate record.
How to write a board resolution Put the date and resolution number at the top. Give the resolution a title that relates to the decision. Use formal language. Continue writing out each critical statement. Wrap up the heart of the resolution in the last statement.
A board resolution is essentially a written legal record of a decision that was made by the board. Resolutions allow the board to document their important decisions so that they are easy to access and refer back to if needed. These resolutions are typically stored with the board's meeting minutes.
Resolutions begin with "Whereas" statements, which provides the basic facts and reasons for the resolution, and conclude with "Resolved" statements which, identifies the specific proposal for the requestor's course of action.
A board resolution should contain the name of the organization, the date of the resolution, the purpose of the resolution, and any other relevant information. The resolution should be signed by all members of the board in order to be valid.
Resolutions begin with "Whereas" statements, which provides the basic facts and reasons for the resolution, and conclude with "Resolved" statements which, identifies the specific proposal for the requestor's course of action.