If your organisation requires our W9 form, you are in the right place. We are registered in Spain, and therefore are a non-US entity. This means that we don't have a W9 form. Instead we use the W-8BEN-E form, which is for non US-entities.
All US formed entities and US operations of foreign entities complete Form W-9. If you hold a permanent work Visa and reside in the US you may also complete a W-9. All others are considered to be non-US persons (also known as nonresident aliens) and will be required to complete a Form W-8.
9 An entity or individual that is a resident in the US for tax purposes. 8BEN An individual who is not a tax resident in the US and is the beneficial owner of income. Not relevant for entities. 8BENE An entity that is not a resident within the US for tax purposes and is the beneficial owner of income.
As a withholding agent, Harvard University is required by the IRS to collect the appropriate W-8 form from any foreign entity to establish the entity's foreign status. These forms are a direct result of government regulations associated with the Foreign Account Tax Compliance Act (FATCA).
8BENE. The purpose of the 8BENE formthe Certificate of Foreign Status of Beneficial Owner for United States Tax ithholding and Reportingis for foreign entities, not individual workers.
For U.S. citizens living outside the U.S. you will enter your INTERNATIONAL ADDRESS on the W9. You'll need to leave the country blank so that it will save. Don't worry! These forms will not be mailed.
If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9.
Foreign vendors do not complete the Substitute Form W-9; foreign persons or entities must submit one of five available forms. The vendor must determine the one most appropriate to their United States tax status for reportable transactions.