Form W-9 is an IRS tax form that requests information for an individual defined as a U.S. citizen or a person defined as a resident alien. The information is used to fill out Form 1099 and is used for independent contractors, freelancers, or unrelated vendors, but not employees.
If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9.
For U.S. citizens living outside the U.S. you will enter your INTERNATIONAL ADDRESS on the W9. You'll need to leave the country blank so that it will save. Don't worry! These forms will not be mailed.
IRS Form W-8 Submission Foreign vendors do not complete the Substitute Form W-9; foreign persons or entities must submit one of five available forms. The vendor must determine the one most appropriate to their United States tax status for reportable transactions.
If your organisation requires our W9 form, you are in the right place. We are registered in Spain, and therefore are a non-US entity. This means that we don't have a W9 form. Instead we use the W-8BEN-E form, which is for non US-entities.
Form W9 doesn't expire and is valid as long as the information it contains is correct. W-8BEN, W-8BEN-E, and W-8ECI forms are usually valid for three years or as long as the forms contain correct information. W-8EXP and W-8IMY are usually valid indefinitely provided that the information doesn't change.
Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN), Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below.
Foreign vendors do not complete the Substitute Form W-9; foreign persons or entities must submit one of five available forms. The vendor must determine the one most appropriate to their United States tax status for reportable transactions.
The W-8BEN is an Internal Revenue Service (IRS) mandated form to collect correct Nonresident Alien (NRA) taxpayer information for individuals for reporting purposes and to document their status for tax reporting purposes. (The form for entities is the W-8BEN-E.)