HR's role includes: Determining whether a PIP is needed. Administering the PIP in conjunction with the manager to prevent bias toward the employee. Providing ongoing guidance to the manager and employee throughout the PIP.
The performance management process consists of a series of stages where managers and employees manage goals, monitor performance, and assess outcomes. Traditional performance management systems follow a typical cadence of quarterly, bi-annually, or annual reviews.
HR managers should participate in reviews that involve behavior as well as performance. Most employees and managers only have reason to discuss performance issues during the review process, but employees who struggle with company policy should be approached by HR as well as their direct supervisors.
In short, HR acts as a facilitator in performance management, providing the people on the ground with the tools they need to benefit from its processes. Enabling successful performance management is a critical HR function, ensuring its value to employees, management and the organization itself.
Integrated performance management processes support continuous improvement. Since the HR team owns performance data, it can take responsibility for tracking performance and identifying opportunities for improvement.
Performance management plans must also be flexible so they can be adjusted as organizational objectives change along the way. The employee should be actively involved in the planning process because this increases satisfaction and motivation to improve. HR plays a key role in performance management.
Follow these steps to put an effective performance agreement in place for your staff: Start With Clear Expectations. Build in Milestones. Agree on the Terms. Schedule Accountability Meetings. Establish Outcome Results and Consequences. Sign and Date the Agreement.
An employee placed on a performance improvement plan because of alleged performance deficiencies typically is given a set period of time, usually 30 to 90 days, to meet certain performance goals or face termination. Some employers refer to it as probation or final warning status.