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Board Meeting Without Company Secretary In Santa Clara
State:
Multi-State
County:
Santa Clara
Control #:
US-0020-CR
Format:
Word;
Rich Text
Instant download
Description
Form popularity
FAQ
Starting the Meeting: ``Good (morning/afternoon), everyone. Thank you for joining us today. I'd like to welcome you to this meeting. Our agenda includes (briefly outline the agenda items). Let's begin with our first topic.''
In some states there are laws known as “Sunshine laws” that require groups to open their meetings to the public, however, these laws generally only apply to governmental or quasi-governmental groups. Unless the nonprofit is a governmental entity, there is no obligation to open board meetings to the public.
Introduce yourself and other speakers at the start of the meeting. If it is a small meeting, ask everyone to introduce themselves. Sometimes it works well to get people to say a bit more about themselves as part of the introductions. Tell people what the meeting is about.
5 tips for opening a board meeting: Allow time for members to get settled and focused. Provide a way for members to share what's weighing on their minds. Include time for socializing. Clarify each person's specific role for the meeting. Take time to formally review and approve the agenda.
Effective Facilitation Techniques to Start a Meeting as a Host Start the meeting on time. Your opening words (IEEI). Confirm the agenda. Review the ground rules. Review the parking boards. Make introductions if needed. Encourage participation. Stay on track.
If the CEO is not also a board member, it is normal for them to attend most board meetings to report on progress, however from time to time it may be appropriate for board meetings to be held without the CEO.
The chair bangs the gavel and calls the meeting to order, noting whether there is a quorum or not. Very simply, they should say: “This meeting of the board of COMPANY is called to order at TIME AND DATE and a quorum IS/ISN'T present.”
Special meetings must be authorized in the bylaws or they cannot be held. The provisions in the bylaws should state who has the authority to call special meetings (often the president -or- a stated number of members), and how much notice is required.
The secretary can also be chairperson. Your owners corporation manager can assist the secretary. The owners corporation can nominate others to assist the secretary. This must be decided at the annual general meeting and recorded in the minutes.
Typically, the chairperson will also be a director. However, unless the company's articles of association stipulate otherwise, it's possible to name another individual as the chairperson, such as a shareholder, company secretary (if one has been appointed) or another non-board member.
