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Meeting Minutes For Board Of Directors In Illinois
State:
Multi-State
Control #:
US-0020-CR
Format:
Word;
Rich Text
Instant download
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FAQ
In reality, though, one of the most essential things any board will do with minutes is approve them. The approval of meeting minutes certifies that the minutes are a complete and accurate reflection of the discussions, actions and decisions that occurred during a board meeting.
The board secretary typically signs the minutes once approved. In some organizations, the chairperson or presiding officer may also sign, especially if required by bylaws or regulations.
6.2 Minutes of a General Meeting should be signed and dated by the Chairman of the meeting or in the event of death or inability of the Chairman, by any director duly authorized by the Board for the purpose, within thirty days of the General Meeting.
Many organizations require that the presiding officer and recording secretary sign the minutes once approved, she adds, so it's important to check your bylaws to ensure the proper signatures are included. The minutes should reflect what took place in motions — the action of the board, not the dialogue, says Bowie.
Board meeting minutes should be signed, typically by the secretary and all members present for a meeting.
Yes, as the organization must approve minutes of what happened at the last meeting. Only the approved version of meeting minutes is considered the legal record.
Board meeting minutes – before the board meeting Understand your role & your board's policies. Prepare your minutes template in advance. Note board meeting attendance. Fill in your template as the board meeting progresses. Record the time the meeting was adjourned. Obtain copies of all reports.
Directors' consents to act and minutes are documents that are required to be kept and signed under the Act and may be kept and signed electronically in the same way as other documents under the Act. They are not required to be signed with a 'wet signature'.
The minutes are a factual record of business. Do not include: Opinions or judgments: Leave out statements like "a well done report" or "a heated discussion." Criticism or accolades: Criticism of members, good or bad, should not be included unless it takes the form of an official motion.
Recording meetings. Subject to the provisions of Section 8-701 of the Code of Civil Procedure, any person may record the proceedings at meetings required to be open by this Act by tape, film or other means. The authority holding the meeting shall prescribe reasonable rules to govern the right to make such recordings.
