These documents include deeds, mortgages, land contracts, financing statements, and liens. This office does not provide or prepare blank documents.Filling out the Forms. Fill out the application form completely. You can search for, get copies of, or update property ownership records, such as deeds and mortgages. A deed is often referred to as a title. What happens if your name is on the deed but not on the mortgage in your divorce? An original RP-5217 form must accompany all deeds and correction deeds upon filing with the Recording Officer. A filing fee is also required. The Land Records Department acts as a custodian for the recording and maintenance of all public records connected to real estate in Howard County.