Once the meeting is scheduled, the organization schedules a voting date for the meeting, which usually lasts around 30 to 90 days. (a) Meetings of shareholders may be held at any place within or without this state as may be stated in or fixed in accordance with the bylaws.Learn More about Registration. If you return your signed proxy card to us before the annual meeting, we will vote your shares as you direct. The forms constitute the bulk of those necessary for the day to day keeping of the corporate formalities in a California corporation. Hayward and Alameda County election officials want local residents to know that Monday, Oct. 21, is the last day to register to vote in the upcoming Nov. All Alameda Health System Board of. Click the accordions below to learn where, when, and how to vote! Notice of Annual Meeting and Proxy Statement.