Special Meeting Notice Requirements In Virginia
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FAQ
Virginia's public notice laws require government, businesses and some individuals to give notice to the public when critically important actions are about to be taken – the foreclosure of a home, passage of a local ordinance, construction of a new highway, the adoption of a child – and so on.
Unless the governing documents require a longer notice period, members must be notified of the time and place of board meetings at least four (4) days before the meeting. (Civ. Code § 4920(a).)
Must be displayed in a conspicuous way when printed or posted; ii. Must not contain overly technical language or very small print; iii. Must not be formatted in a way that defeats the purpose of the notice; iv. Must not contain language which nullifies the purpose of the notice.
A Legal notice is an ad that has been Court ordered or Judge mandated to run in a publication certified affidavit as proof of publishing. A Public notice, on the other hand, is one that is NOT court order or judge mandate but is required to run.
The notice must be brief and to the point: it must highlight economic and environmental issues and decisions of concern to the public, as well as the implications of these issues and decisions.
To be effective, public notices must have these attributes: Publication is in a forum independent of the government. The published notice is a preserved and secure tangible record that is archived. The notice is conveniently accessible by all segments of society.
The notice must provide directors with the date, time, and location of the meeting. Although technically, the purpose of the meeting does not have to be provided, it is generally a good idea to include an agenda or similar information so directors know what to expect and why it is important to attend.
Any meeting that is not a regular meeting of the governing body (i.e., that falls outside the time established for regular meetings and is not an adjournment or continuation of a regular meeting) is considered a “special meeting.” See RCW 42.30.
The EGM is convened at an irregular time to address a crisis. All matters transacted at an EGM are deemed special. For example, the removal of a top executive might constitute the agenda of an extraordinary general meeting.
Special Committee Meetings – Urgent meetings of the committee are called Special Committee Meetings and are usually called to deal with a dispute or grievance or other matters of urgency. Minutes from the committee meeting are not available to the members. General Meetings - General meetings are for all members.
