Meeting With Executives In Queens
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FAQ
For an executive session to occur, a motion must be made in public that states a specific reason for the members to meet in private. The motion must be seconded, voted on, and approved by a majority of the board. You have a right to know the specific reason the board is having a private discussion.
First, a motion to move into an executive session must be made within the open meeting. The motion should identify the general area(s) or the subject(s) to be considered. The board then votes and an executive session can occur only when the majority of the board gives its approval.
A meeting enters into executive session only when required by rule or established custom, or upon the adoption of a motion to do so. A motion to go into executive session is a question of privilege (19), and therefore is adopted by a majority vote.
By majority vote, committees may call for an executive session at any point during a meeting. The proceedings of executive sessions are confidential to the executive session; they are not recorded or included in the minutes.
PREPARING A PUBLIC NOTICE The Open Meetings Law requires that notice of the time and place of all meetings of a public body be given prior to every meeting. The notice must include reference to the date, time and location of the meeting.
Public meetings are any assemblies or gathering, (such as conferences, informational sessions, seminars, workshops, or other activities) which the responsible agency intends to be open to anyone wishing to attend.
Formal votes by the board are required to enter and exit an executive session. A quorum, as stated by the bylaws, must be present for the duration of the closed-door discussion. Minutes and records. While most organizations don't require detailed executive session minutes, some form of record-keeping is essential.
In an executive session, a board can receive and evaluate complaints about a public employee, evaluate the quali- fications of an applicant for employment or evaluate the performance of an employee. Executive sessions about personnel issues must be narrowly tailored to those exceptions.
Be polite and reiterate your interest. Be Flexible: Be open to virtual meetings or phone calls if an in-person meeting isn't feasible. Use a Third Party: Sometimes having someone with influence or credibility within the organization can help facilitate the introduction.
Be polite and reiterate your interest. Be Flexible: Be open to virtual meetings or phone calls if an in-person meeting isn't feasible. Use a Third Party: Sometimes having someone with influence or credibility within the organization can help facilitate the introduction.
