Meeting Minutes Corporate Without Quorum In Suffolk
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FAQ
A “quorum” is defined as “a simple majority of the members of the public body, unless otherwise provided in a general or special law, executive order or other authorizing provision.” G.L. c. 30A, § 18.
If no quorum is present, the meeting can still be conducted however, the business will need to be held over until later when a quorum is present. Without a quorum, no business can be conducted.
If the quorum is not present within half an hour of the time set for the meeting to begin, then the following options will be applicable: The meeting will be adjourned, and it shall be held on the same day and at the same time next week, or any other date and time as the Board may determine.
No quorum means no business can be conducted (no motions can be passed!) Reading of minutes may be waived (thank goodness!!)
Understand who can access minutes: In many cases, meeting minutes are considered public records, which means others can view them. Make sure you understand who can view the meeting notes, and keep that audience in mind when deciding what information to include.
If no quorum is present, the meeting can still be conducted however, the business will need to be held over until later when a quorum is present. Without a quorum, no business can be conducted.
Approving the Minute Minutes do not become official until they are read and approved by formal vote. They should be read by the Secretary at the next regular meeting. The Chair then asks for corrections and additions, and calls for a vote.
The Open Meeting Law defines a quorum as a simple majority of the members of a public body, unless otherwise provided in a general or special law, executive order, or other authorizing provision. G.L. c. 30A, § 18.
If meeting minutes are not approved, they are considered to be in draft form. This means the information recorded in the minutes is not official and may be subject to changes or corrections.
The meeting-minute approval process begins when a chairperson makes the motion. To approve minutes, unanimous consent is required. The minutes of the previous meeting should be approved during the current meeting. If this isn't possible, a special committee or executive board may be required to approve the minutes.
