Meeting Minutes Form Format Sample In Texas
Description
Form popularity
FAQ
What to include Meeting date, time and location. Names of the committee or other group holding the meeting, the Chair and Secretary. List of those present, including guests in attendance, and any recorded regrets/absences. A record of formal motions and outcomes.
At a minimum, minutes should include: Name and kind of meeting. Date, place, and time that the meeting began and ended. Names of the chair and secretary or their substitute. Names of voting members attending and whether a quorum was present. Names of guests and their subject matter.
What Should Be Included in Meeting Minutes? Date and time of the meeting. Names of the meeting participants and those unable to attend (e.g., “regrets”) Acceptance or corrections/amendments to previous meeting minutes. Decisions made about each agenda item, for example: Actions taken or agreed to be taken. Next steps.
Most teams end meeting minutes with action items describing steps that must be taken to meet project goals.
How to write meeting minutes Prepare a template before the meeting. Take notes during the meeting. Collect copies of any reports or presentations. Review your notes. Create a final draft. Request approval from leadership. Deliver the meeting minutes.
Quick Tips on Writing Meeting Minutes Keep the meeting minutes short and sweet. Include who was present at the meeting as well as their role (if relevant). Note decisions that were made. Keep track of votes.
The format for a meeting depends on the meeting type and style. While there is no set format for meeting minutes, templates provide guidelines for essential information that should be included in your documentation.
Minutes should be written in neutral, plain third party language. From meeting to meeting, minutes should be written in a consistent format, writing style, and tone; preferably by the same person each time.
Quite a few meeting minutes templates are available for Word. If you don't use Word, try out one of the templates above. (We're partial to them.)
Opening paragraph, i.e., The Board of Directors of Company Name met for (kind of meeting) on day, date, and time at address, etc. 6. Members present. Begin with the presiding officer or chairman.
