Board Directors Meeting Minutes Format For Video Conferencing In Sacramento
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FAQ
The following matters cannot be dealt with in video conferencing or other audio-visual means: Approval of annual financial statements. Board report's approval. Audit Committee meetings for consideration of accounts.
The Directors shall attend Board Meetings in person. If unable to attend, a Director may appoint another Director to attend on his behalf by proxy which specifies the scope of authorization; any appointee shall not act as proxy for more than one Director.
On balance, the arguments in favour of attendance are stronger, and most companies encourage all senior executives to attend Board meetings. However, in terms of conduct at meetings, the Board meeting belongs to the Directors.
Create a meeting minutes template. Include the key elements like the meeting date and place, meeting attendees, agenda items, record decisions, actions, talking points, and deadlines. Formatting is a key.
Section 173(2) of the Companies Act, 2013 provides that a director may participate in a board meeting in person or through video conferencing or through audio-video visual means. Clearly, then, a director has three alternative methods to attend board meeting.
Section 174 (1) of the Act provides that the quorum for a board meeting of a company shall be one-third of its total strength or two directors, whichever is higher, and the participation of the directors by video conferencing or by other audio visual means shall also be counted for this purpose.
The format for a meeting depends on the meeting type and style. While there is no set format for meeting minutes, templates provide guidelines for essential information that should be included in your documentation.
How to write meeting minutes Prepare a template before the meeting. Take notes during the meeting. Collect copies of any reports or presentations. Review your notes. Create a final draft. Request approval from leadership. Deliver the meeting minutes.
It is important to understand that board meetings can only be held through video conferencing or other audio-visual means. The two-way transmission should be both, audio as well as video transmission, and should continue throughout the Board Meeting.
