Form with which the board of directors of a corporation records the contents of its first meeting.
Board Meeting Minutes Corporate With Board Of Directors In Arizona
State:
Multi-State
Control #:
US-0007-CR
Format:
Word;
Rich Text
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FAQ
The meeting-minute approval process begins when a chairperson makes the motion. To approve minutes, unanimous consent is required. The minutes of the previous meeting should be approved during the current meeting. If this isn't possible, a special committee or executive board may be required to approve the minutes.
Many organizations require that the presiding officer and recording secretary sign the minutes once approved, she adds, so it's important to check your bylaws to ensure the proper signatures are included. The minutes should reflect what took place in motions — the action of the board, not the dialogue, says Bowie.
Approving the Minute Minutes do not become official until they are read and approved by formal vote. They should be read by the Secretary at the next regular meeting. The Chair then asks for corrections and additions, and calls for a vote.
In most cases, the meeting secretary will sign the approved copy of the minutes, while some boards require all present board members to sign the approved minutes.
The minutes must be signed by the chair of the meeting — it can be the chair of either the previous meeting or the current meeting before which the minutes have been tabled.
6.2 Minutes of a General Meeting should be signed and dated by the Chairman of the meeting or in the event of death or inability of the Chairman, by any director duly authorized by the Board for the purpose, within thirty days of the General Meeting.
Approve the minutes: Once corrections are complete, the chair asks for a motion to approve the minutes. One member makes the motion, a second member approves it, and the chair calls for a vote. The approval of meeting minutes goes through with a majority vote.
Board meeting minutes are an objective record of what took place during a board meeting. The minutes are typically used for internal purposes like record-keeping and for posterity. Minutes can serve to inform future meetings and recall what was discussed, agreed upon or dismissed by a company's board members.
The CA 2006 provides that minutes made in ance with the relevant provisions and signed by the chair of the meeting or of the next board meeting are evidence of the proceedings of the meeting, unless the contrary is proved.
Are board meeting minutes confidential? Yes. The board should assume the minutes are confidential and, in most cases, they will remain so.
