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Login to your Office 365 Admin portal and go to Exchange administration. Go into the ?Mail Flow? section. Click the add button and select the option to create a new rule. The new transport rule window will be displayed. ... Apply this rule if > The sender is located > Outside the organization.
Right-click a message in your inbox or another email folder and select Rules. Select one of the options. Outlook automatically suggests creating a rule based on the sender and the recipients. To view more options, select Create Rule.
To quickly create a rule that moves all email from a specific sender or a set of senders to a folder, right-click a message in your message list that you want to create a rule for, and select Create rule. Choose the folder where you want all messages from that sender or set of senders to be moved, and then select OK.
Manage email settings Go to the admin center at . Go to Users > Active users and select the user for whom you would like to manage email settings. In the new pane, select Mail to manage email settings.
Create a rule from a template Select File > Manage Rules & Alerts > New Rule. Select a template. For example, to flag a message: ... Edit the rule description. ... Select Next. Select the conditions, add the relevant information, and then select OK. Select Next. Finish the rule setup. ... Select Finish.