An affidavit is statement of facts which is sworn to (or affirmed) before an officer who has authority to administer an oath (e.g. a notary public). The Affidavit recites facts as to a change or changes to the name of a company.
Affidavit of Company Name Change
Category:
State:
Multi-State
Control #:
US-OG-570
Format:
Word;
Rich Text
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Key Concepts & Definitions
Affidavit of Company Name Change is a formal declaration, usually in writing, which affirms that a company has legally changed its name. This document is typically notarized to confirm its authenticity and is often required by various government and financial entities to update their records regarding the company's new legal name.
Step-by-Step Guide
- Board Resolution: Hold a board meeting and pass a resolution for changing the company name.
- Check Name Availability: Ensure the new company name is available by checking with the U.S. Patent and Trademark Office.
- State Notification: File the change with the state corporation's office where your company is registered.
- Create the Affidavit: Draft the affidavit stating the change of the company name, ensuring it includes the old name, new name, and the effective date of the name change.
- Notarization: Have the affidavit notarized to authenticate its validity.
- Notify Stakeholders: Inform all relevant stakeholders, including banks, clients, and suppliers of the name change officially through written communication backed by the affidavit.
- Update Official Documents: Update all your business documents, websites, and signage with the new company name.
Risk Analysis
- Legal Risks: Failure to properly file and notify the relevant entities about the name change can result in legal complications, including issues with contracts and government filings.
- Brand Risks: Changing a company name can impact brand recognition and customer loyalty, potentially leading to a temporary decline in business.
- Operational Risks: There may be a transitional period where operations can be affected due to updates needed on business materials and legal documents.
Common Mistakes & How to Avoid Them
- Not Checking Name Availability: Always verify the availability of the desired name beforehand to avoid legal issues.
- Poor Communication: Fail to properly inform all stakeholders of the name change, which can lead to confusion and operational disruptions.
- Inadequate Documentation: Ensure that all records, agreements, and legal documents reflect the name change adequately to avoid future legal discrepancies.
FAQ
- Why is an affidavit of company name change important? It serves as legal proof of the company name change, necessary for updating records with banks, authorities, and other parties.
- Who needs to be notified of a company's name change? Government bodies, financial institutions, clients, suppliers, and any contractual partners need to be formally informed.
- Can a company operate under its old name after filing a name change? No, once the name change is legally filed and effective, all operations should be conducted under the new name.
How to fill out Affidavit Of Company Name Change?
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FAQ
Changing Aadhaar name first, before other identity documents, is preferred because of the time frame and convenience: the time taken is lesser and there is no requirement for an affidavit. Moreover, an updated Aadhaar can support the change in name for other such documents- Passport, Bank Cards etc.
This is to inform you that our company has recently changed the business name from Old Company name to New company name. The change came into effect on Month DD, YYYY. Please note that there has been no change in management and in range of product / services we offer.
That my name as per the records is -(XYZ). That I have changed my name as _________ on (date of change of name). 3.At present all the records have my new name _________. I am getting a public notice published to this effect in the newspaper.
You will need to attend a registry or service centre in person and provide your proof of identity documents, plus a Full Marriage Certificate. For NSW, generally we only accept Marriage Certificates issued by the NSW Registry of Births, Deaths and Marriages (BDM). Commemorative certificates are not acceptable.
The affidavit reflects both your old and new names. Affidavits can be used for changing the whole name, surname or just a few letters. Keep a copy of the affidavit. This is a crucial document and comes in handy for any future legal formalities.
Title the affidavit. First, you'll need to title your affidavit. Craft a statement of identity. The very next section of your affidavit is what's known as a statement of identity. Write a statement of truth. State the facts. Reiterate your statement of truth. Sign and notarize.
Title the affidavit. First, you'll need to title your affidavit. Craft a statement of identity. The very next section of your affidavit is what's known as a statement of identity. Write a statement of truth. State the facts. Reiterate your statement of truth. Sign and notarize.
That my name as per the records is -(XYZ). That I have changed my name as _________ on (date of change of name). 3.At present all the records have my new name _________. I am getting a public notice published to this effect in the newspaper.