Meeting With Executives In Massachusetts
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An executive session is a meeting conducted without the presence of “outsiders.” In corporate governance, it's usually a meeting that only board members can attend.
Under the Open Meeting Law, the public is permitted to attend meetings of public bodies but is excluded from an executive session that is called for a valid purpose listed in the law. While the public is permitted to attend an open meeting, an individual may not address the public body without permission of the chair.
A board may adjourn to, or meet solely in, executive session for “personnel matters.” (Civ. Code § 4935(a).) Personnel matters would include, but not be limited to, hiring, firing, raises, disciplinary issues, etc.
Ing to Robert's Rules, the minutes from an executive session are reviewed and approved exclusively by those members who were present at the session. While there's an option to share the minutes with all members, the confidentiality of the discussions must be preserved.
For an executive session to occur, a motion must be made in public that states a specific reason for the members to meet in private. The motion must be seconded, voted on, and approved by a majority of the board. You have a right to know the specific reason the board is having a private discussion.
In an executive session, a board can receive and evaluate complaints about a public employee, evaluate the quali- fications of an applicant for employment or evaluate the performance of an employee. Executive sessions about personnel issues must be narrowly tailored to those exceptions.
Be polite and reiterate your interest. Be Flexible: Be open to virtual meetings or phone calls if an in-person meeting isn't feasible. Use a Third Party: Sometimes having someone with influence or credibility within the organization can help facilitate the introduction.
Simple. Don't ask for the meeting. Literally. Instead, provoke a discussion which may facilitate an appointment...IF the CEO decides it's justified.
