Sample Letter for Acceptance of Resignation - Expression of Sadness by Employer because of Departure
About this form
This form is a sample letter for the acceptance of resignation, expressing sadness by the employer due to the employee's departure. It serves as a formal acknowledgment of the resignation while conveying best wishes for the individual's future endeavors. Unlike other resignation forms, this letter emphasizes the emotional aspect of the resignation process, making it a thoughtful option for employers who value their outgoing employees. Itâs particularly useful for maintaining professional relationships post-employment.
What’s included in this form
- Return address with employer's name and contact information
- Date of the letter
- Recipientâs name and company address
- Subject line stating "Acceptance of Resignation"
- Acknowledgment of resignation and well wishes
- Signature line for the employer's name
When to use this document
This letter should be used when an employee submits their resignation, and the employer wishes to formally accept it. It is appropriate in situations where the employer wants to express sadness over the departure, reinforcing a positive relationship with the resigning employee. Additionally, this letter can be used to ensure a professional tone in communications as the employee transitions out of the company.
Who can use this document
- Employers or HR personnel responding to an employee's resignation
- Managers wishing to acknowledge an employee's departure professionally
- Business owners who want to maintain good morale and support departing staff
Steps to complete this form
- Include your return address at the top of the letter.
- Write the current date below your return address.
- Add the recipient's name and company address beneath the date.
- State the subject as "Acceptance of Resignation" to clearly indicate the letter's purpose.
- Express acceptance of the resignation and convey your wishes for their future endeavors.
- Sign the letter with your name at the bottom.
Notarization requirements for this form
This form does not typically require notarization unless specified by local law. As a sample letter, its primary purpose is to communicate a professional impression rather than serve as a legal contract.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Mistakes to watch out for
- Failing to include the date, which makes the letter less formal.
- Not addressing the letter to the specific resigning employee.
- Using a negative tone instead of expressing sadness and well wishes.
- Neglecting to sign the letter, which is important for authenticity.
Benefits of completing this form online
- Convenient access to a professionally drafted resignation acceptance letter.
- Editable format allows for customization to fit specific situations.
- Immediate download after completion, saving time in drafting letters from scratch.
- Ensures legal clarity and professionalism in communication with departing employees.
Legal use & context
- This form serves as official documentation of an employeeâs resignation acceptance.
- A properly executed letter can help address any misunderstandings arising from the resignation.
- Maintaining a clear record of correspondence contributes to good business practices.
What to keep in mind
- This form is essential for employers to formally acknowledge employee resignations.
- It expresses sadness over the employee's departure while wishing them well.
- Use the form to maintain positive professional relationships after an employee leaves.
- Customization is allowed to fit the specific tone and relationship with the resigning employee.
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FAQ
I regret to inform you that I am resigning from my position as Communications Director for the ABC Company. My last day of employment will be August 15. Thank you for the support that you have provided me during the last several years.
In response to your resignation email that you sent on some date, consider this letter an acknowledgment of your decision to leave the organization. Your resignation is accepted and confirmed as of some date. Thank you for your work here at Company Name. We wish the best of luck in your next assignment.
I've appreciated the opportunities I've had here. Thank you so much for the opportunity to work and grow as part of the Customer Service team. This company has been a great home for me for the past six years, and I thank you for being a big part of that as my boss and mentor.
Dear Mr Jones, I regret to inform you that I am resigning from my position here immediately as a Marketing Assistant for personal reasons. My last day will be tomorrow. I know this is unexpected, but I am happy to assist you in the replacement process to help smooth the transition period.
The date of writing. The name of your supervisor or manager. A few highlights of your time with the company. Your reason for leaving (unsatisfactory conditions) A brief description of the issue(s) Your last day of work.
I would like first to express my sincerest gratitude for the opportunities that I have been given at Acme Rentals. I consider you a mentor and friend as well as my manager at Acme Rentals, and I hope to continue to stay in touch as I move on to my next professional opportunity. Please accept my respectful resignation.
You are not obligated to provide a reason when you resign. If you prefer to keep your health issues confidential, it's acceptable to write a simple note stating that you are leaving and informing your employer of your last day of work.
1Use business letter format. Because this is a professional letter, you should use business letter format for your letter.2Accept the resignation.3Express understanding.4Keep a record.
1Usually, I recommend being specific when thanking someone.2Thank you for all of your help and support 200b3Thank you for being great to work with.4I am grateful to have worked with such a wonderful group of people.5I appreciate the time you spent mentoring me and helping me to grow my skills.
