Subject: Request for Return of Late Payment and Denial of Discount — Tarrant, Texas Dear [Customer's Name], I hope this letter finds you well. We recently noticed that your account with us is showing an outstanding balance of [Amount]. We appreciate your business and understand that delays can occur in payment processing. However, it has come to our attention that the payment for the invoice number [Invoice Number] that was due on [Due Date] has not been received. At [Company Name], we greatly value our relationship with our customers and strive to provide exceptional service along with exclusive discounts to express our gratitude for your continued loyalty. Typically, we offer a prompt payment discount of [Discount Percentage/Amount] for clients who settle their invoices within [Payment Terms]. In this regard, we kindly request your prompt attention to settle the outstanding balance immediately. We understand that misunderstandings or delays can happen, so we kindly ask that you review your records and verify if the payment was indeed issued. If unintentionally missed, we ask you to rectify this situation as soon as possible by making the payment within the next [Deadline]. However, please note that if this payment is received after the stated deadline, the prompt payment discount will no longer be applicable. We value fairness and consistency, thus we regretfully inform you that the previously offered discount will no longer be available due to the delayed payment. To ensure a seamless resolution, kindly remit your payment via one of the following methods: 1. Electronic Funds Transfer (EFT): [Provide bank account details for EFT] 2. Check or Money Order: Please make it payable to [Company Name] and mail it to [Company Address] 3. Online Payment: Visit our website [Company Website] and log into your account to make the payment securely. Once the payment is received, we will promptly update your account balance accordingly. If you have any questions regarding the payment or the discount eligibility, please feel free to contact our dedicated customer support team at [Customer Support Contact]. We greatly appreciate your immediate attention to this matter, and thank you for your understanding in this situation. We value your continued patronage and look forward to serving you with the exceptional service and quality that you've come to expect from us. Wishing you every success. Sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [City, State, ZIP Code] [Contact Number] [Email Address] Note: The content above represents a general sample letter for return of late payment and denial of discount in Tarrant, Texas. The letter's details, such as the discount percentage, specific invoice number, due date, payment terms, and other relevant information, should be customized accordingly based on the specific circumstances and policies of your company.
Tarrant Texas Sample Letter for Return of Late Payment and Denial of Discount
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Include as many details as you can regarding the payment, such as the invoice number and amount. As always, continue reminding them of when the due date was, and how overdue they are. However, remain helpfulyou never know what they could be going through, or if there was some sort of mix-up.
Dear Name, Further to my previous correspondence, I am contacting you regarding late payment for invoice Invoice Number. The invoice was due on Due Date, and payment is now overdue by Number of Days Overdue. Be advised that late payment interest may be applied if we do not receive payment within 30 days.
Dear Mr., Mrs. We are currently in receipt of your invoice and note dated . I understand that my company owes your company (Exact amount of money), and I am writing this letter in order to apologize for the late payment. The payment will be sent to you by (date).
Here are some steps you can follow to write an effective past due invoice email: Mention the invoice in the subject.Include a polite opening.Reference the due date and amount.Explain payment options.Specify next steps.Recent due date.Late overdue payment.Final notice.
How to Write a Payment Reminder Letter The invoice number. The date the invoice was issued. The invoice due date. The transaction payment terms. The amount owed, including any late fees. Instructions for payment. Your phone number and contact information.
What should a late payment letter include? your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. original payment due date. a brief explanation that no payment has been received.
I am sorry to be so late with my payment, and hope that this has not caused you any great inconvenience. My hours at work were cut unexpectedly, leaving me short of money this week. I am just starting another job and will be able to pay on time in the future.
How to write a past due email Mention the invoice in the subject. Start by writing a subject that references the invoice.Include a polite opening.Reference the due date and amount.Explain payment options.Specify next steps.Recent due date.Late overdue payment.Final notice.
If a customer still hasn't paid on this late invoice, follow up on your initial email after one week with a friendly payment reminder. If that doesn't work, send another reminder in two weeks, then one month later. Be clear about how late the invoice is and ask them to reach out if they have questions or concerns.
Include the following details in your overdue invoice letter: Invoice number and date. Amount owing. Payment terms such as late fees. Reminders of previous letters. Instructions for payment (include links in emails) Your contact information.
