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San Antonio Texas Employment Employee Personnel File Package

Category:
Employment - Personnel Files
State:
Texas
City:
San Antonio
Control #:
TX-P029-PKG
Format:
Word; 
Rich Text
Instant download
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Description

This package contains essential personnel forms to help your company ensure accurate record keeping of all personnel issues. The forms included help to protect the employer against costly mistakes and ensure compliance with important federal laws. The documents in this package include the following:



1. Employee 90 Day Review Report

2. Employment Form

3. Direct Deposit Authorization Agreement

4. Employment Agreement

5. Absence Report

6. Payroll Deduction Authorization

7. Accident Injury Report

8. Expense Report

9. Employee Monthly Time Report

10. Wage Withholding Authorization

11. Vacation Request

12. Confidentiality Statement

13. Handbook Acknowledgement Form

14. Workers' Compensation Acknowledgement Form
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  • Preview Texas Employment Employee Personnel File Package
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FAQ

EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination.

Contact Email: EEOintake@twc.texas.gov. Fax: 512-463-2643. Mailing Address: Texas Workforce Commission. Civil Rights Division. 101 E 15th St, Guadalupe CRD. Austin, TX 78778-0001. Physical Address: 1215 Guadalupe St, Austin, TX 78701. Call: 512-463-2642 or 888-452-4778 (in Texas only)

Dear Human Resources Deparment: Please allow this letter to serve as a request for my employment records maintained by Acme Corporation. I am seeking complete copies of the following: My personnel records maintained by Acme Corporation that relate to my performance or to any grievance concerning me.

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

Any employee who has worked at least 60 days and a former employee, within 60 days of termination, must be given a reasonable opportunity to inspect personnel records. Employees may view records during employer's normal business hours. Employers may charge only actual cost of providing access and copies.

Examples of items that should not be included in the personnel file are: Pre-employment records (with the exception of the application and resume) Monthly attendance transaction documents. Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.

Consider the following tips for sorting personnel files: Create some file backups.Use both electronic and physical filing systems.Use a consistent organization method.Create a checklist for tasks.Input formal company documents.Train HR staff members.

Texas law does not require an employer to allow an employee to access his or her personnel file (exception: public employees may request copies of their personnel file documents under the Public Information Act) - however, most companies allow supervised access and copying of contents at the employee's cost - a company

EEOC Regulations require that employers keep all personnel or employment records for one year. If an employee is involuntarily terminated, his/her personnel records must be retained for one year from the date of termination.

The things to include in an employee's personnel file are: Job application, CV and cover letter. Education and past employment info. Role description. Job offer letter and employment contract. Emergency contact information. Training records. Payroll and benefits information (but not bank details) Performance appraisal forms.

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