Wyoming Sample Letter for Response to Employee Complaint about Smoking

• Category: Letters - Nonlegal - Responses
• State: Multi-State
• Control #: US-0555LR
• Format: Word; Rich Text

Description

Sample Letter for Response to Employee Complaint about Smoking

Subject: Addressing Employee Complaint about Smoking in the Workplace — Wyoming Sample Letter [Your Name] [Your Position] [Company Name] [Company Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employee Name] [Employee Position] [Employee Department] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Employee Name], Re: Response to Your Complaint about Smoking in the Workplace We have recently received your complaint regarding the issue of smoking in our workplace at [Company Name]. We value your feedback and take employee concerns seriously. I would like to assure you that we are committed to providing a healthy and comfortable working environment for all our employees, in compliance with state and federal regulations. First and foremost, I would like to apologize for any discomfort or inconvenience you may have experienced due to smoking within our premises. We understand that secondhand smoke can have adverse health effects and acknowledge the need for an immediate solution. Rest assured, we have taken prompt action to address this matter. To address your concerns effectively, we have implemented the following steps: 1. No Smoking Policy Enforcement: — We have reinforced the strict adherence to our existing No Smoking Policy, which prohibits smoking within [Company Name] premises, including all indoor areas, outdoor areas near entrances and windows, and company vehicles. — All employees, regardless of their job positions, are expected to comply with this policy and contribute to maintaining a smoke-free environment. 2. Enhanced Communication: — An internal communication campaign will be initiated to remind all employees about the No Smoking Policy and its importance in ensuring a healthy work environment. — We will actively promote awareness of the harmful effects of smoking, both to the individual and those exposed to secondhand smoke. 3. Designated Smoking Areas: — To accommodate our employees who smoke, we are in the process of establishing designated smoking areas that are located away from entrances and windows. — These designated areas will be carefully planned to minimize smoke inhalation and maintain a clean and safe workspace for all our employees. 4. Employee Reporting Mechanism: — In order to ensure swift action regarding any violations of the No Smoking Policy, we encourage all employees to report any incidents directly to their immediate supervisor or the [Human Resources/Department Name]. — Reporting incidents promptly will help us identify and address any non-compliance with the No Smoking Policy effectively. [Employee Name], we genuinely appreciate your dedication, hard work, and commitment to the success of [Company Name]. Please be assured that we are prioritizing the resolution of this matter and striving to create a smoke-free environment for everyone. Should you have any further concerns or suggestions regarding this issue, please feel free to contact [Human Resources/Department Name] at [Email Address/Phone Number]. We are always open to feedback and will continue to work towards ensuring the well-being and satisfaction of our valued employees. Thank you once again for bringing this matter to our attention. Your cooperation and understanding in creating a healthy workplace environment are greatly appreciated. Sincerely, [Your Name] [Your Position] [Company Name]