HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
" Have the right to see records about yourself; and
" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.
The Act mandates that the Government:
" Informs you why information is being collected and how it is going to be used;
" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;
" Allows you to find out about disclosures of your records to other agencies or persons; and
" Provides you with the opportunity to correct inaccuracies in your records.
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.
Wyoming HUD Privacy Act Handbook with Explanation: A Comprehensive Guide to Protecting Individual Privacy The Wyoming HUD Privacy Act Handbook with Explanation serves as a crucial resource for understanding and implementing privacy regulations in the context of housing and urban development. This comprehensive guide aims to ensure the protection of individual privacy rights while facilitating the efficient functioning of various programs and initiatives under the supervision of the Department of Housing and Urban Development (HUD). Keywords: Wyoming HUD Privacy Act Handbook, explanation, privacy regulations, housing and urban development, individual privacy rights, programs, Department of Housing and Urban Development, HUD. This handbook is designed to provide clear insights into the key provisions of the Privacy Act of 1974 applicable to Wyoming's HUD programs. It offers a detailed explanation of the legislation, highlighting its significance for residents, program administrators, housing agencies, and other entities involved in the Wyoming HUD initiatives. The Wyoming HUD Privacy Act Handbook emphasizes the important role of protecting sensitive information and ensures the responsible handling and dissemination of personally identifiable information (PIN). It explains the guidelines and procedures that must be followed to safeguard individuals' privacy while collecting, using, storing, and sharing PIN. The handbook covers a range of topics, including: 1. Overview of the Privacy Act: A brief introduction to the Privacy Act of 1974, its objectives, and how it relates to the Wyoming HUD programs. It clarifies the rights and limitations provided under this act. 2. Collection and Use of Personally Identifiable Information (PIN): Comprehensive guidelines on the collection of pins, specifying the types of information that can be collected, the purpose for which it may be used, and the necessary consent requirements. 3. Storage and Security Protocols: Detailed instructions for securely storing and managing PIN, including the use of encryption, access controls, and data retention policies. This section emphasizes the importance of protecting against unauthorized access and data breaches. 4. Handling and Sharing PIN: An in-depth discussion on sharing PIN with authorized entities and the conditions under which it can be disclosed. It provides clarity on obtaining consent, ensuring accuracy, and legal obligations for sharing information. 5. Individual Privacy Rights: A comprehensive overview of the privacy rights granted to individuals under the Privacy Act, including how to access, correct, and request the deletion of their PIN. It also explains the process for filing privacy complaints. Different Types of Wyoming HUD Privacy Act Handbooks: 1. Wyoming HUD Privacy Act Handbook for Residents: This specific handbook is tailored to inform residents about their privacy rights and the measures in place to protect their personal information within the Wyoming HUD programs. 2. Wyoming HUD Privacy Act Handbook for Program Administrators: This handbook focuses on equipping program administrators with detailed knowledge about their responsibilities related to privacy, PIN handling, and compliance with the Privacy Act. It offers guidance on implementing necessary safeguards to protect individuals' privacy rights. 3. Wyoming HUD Privacy Act Handbook for Housing Agencies: Housing agencies play a significant role in managing Wyoming HUD programs. This handbook aims to educate housing agency staff on privacy regulations and procedures to ensure adherence to the principles of the Privacy Act when handling residents' personal information. In conclusion, the Wyoming HUD Privacy Act Handbook with Explanation serves as an essential resource for various stakeholders involved in Wyoming's HUD programs. By providing detailed explanations, guidelines, and insights into the Privacy Act of 1974, this comprehensive handbook promotes privacy protection and compliance, fostering trust and transparency within the Wyoming HUD community.
