West Virginia Sample Letter for Directive — Break Policy [Your Company's Logo] [Company Name] [Company Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date] [Employee's Name] [Employee's Address] [City, State, ZIP Code] Dear [Employee's Name], RE: DIRECTIVE — BREAK POLICY I hope this letter finds you well. The purpose of this communication is to provide you with detailed information regarding our break policy at [Company Name], as mandated by the state of West Virginia. This directive is designed to ensure compliance with state labor laws and to maintain a productive work environment for all employees. West Virginia labor laws entitle employees to breaks during their work schedule for rest, personal needs, and meals. The specific break time allotted to employees is determined by the length of their work shift, as explained below: 1. Meal Breaks: — Shifts exceeding six (6) hours require an unpaid meal break of at least thirty (30) minutes. During this break, you are not expected to engage in work-related activities. — You may choose to waive your meal break if your work shift is less than seven and a half (7.5) hours. However, this waiver must be mutual and documented in writing. 2. Rest Breaks: — Shifts lasting more than three (3) hours entitle you to a paid rest break of at least fifteen (15) minutes. — Rest breaks should be taken approximately in the middle of each four (4) hour work segment. — It is important to note that you cannot combine or accumulate rest breaks to extend your overall break time. At [Company Name], we recognize the significance of having a conducive work environment where employees can relax and recharge during their breaks. However, we kindly request that you adhere to the following guidelines when taking breaks: 1. Scheduling Breaks: — Coordinate your break schedule with your immediate supervisor or team leader to minimize workflow disruptions. — Avoid taking breaks during peak business hours, where the demand for employee presence is high. 2. Record-keeping: — Properly document your break times using the provided employee time-tracking system. — Notify your supervisor immediately in case any discrepancies occur during this process. Non-compliance with the break policy may result in disciplinary action, up to and including termination of employment. Therefore, we highly encourage you to familiarize yourself with the provisions of this directive and adhere to them accordingly. Should you have any questions or require further clarification regarding this break policy, please do not hesitate to reach out to your immediate supervisor or the Human Resources department. Thank you for your understanding and cooperation. We truly value your contribution to the success of [Company Name]. Sincerely, [Your Name] [Your Position] [Company Name]
West Virginia Sample Letter for Directive - Break Policy
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