[Your Name] [Your Address] [City, State, ZIP] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Re: Notification of Correspondence from Opposing Attorney Dear [Client's Name], I hope this letter finds you in good health and high spirits. I am writing to inform you about recent correspondence we received from the opposing attorney in connection to your legal matter in West Virginia. [Type 1: Notification of Initial Correspondence] We have received a letter dated [date], titled [title of opposing attorney's letter], from [opposing attorney's name]. The content of the letter primarily focuses on the following key points: 1. Summary of Opposing Attorney's Arguments: The opposing attorney presents their arguments and position regarding the legal matter at hand. They discuss various points related to the case, such as [mention specific aspects brought up in the opposing attorney's letter]. 2. Proposed Settlement or Negotiation: In their letter, the opposing attorney suggests the possibility of settlement or negotiation. They outline their suggested terms or invite us to engage in discussion to potentially reach an agreement that benefits both parties. 3. Request for Specific Information: The opposing attorney may request additional information or documentation from us or our client to support their case or address certain claims made in their letter. [Type 2: Notification of Subsequent Correspondence] We received yet another letter, dated [date], titled [title of opposing attorney's letter], from [opposing attorney's name]. This letter serves as a follow-up to their previous correspondence and contains new information concerning the legal matter in West Virginia. The key points discussed in this letter include: 1. Response to Our Arguments: The opposing attorney responds to the arguments and evidence we presented on behalf of our client. They may counter our claims or offer rebuttals to weaken our position. 2. Updated Settlement Proposal or Counteroffer: In this letter, the opposing attorney revisits the possibility of reaching a settlement or negotiation. They may present new terms or adjust the previously proposed settlement offer based on the recent developments in the case. 3. Request for Additional Actions: The opposing attorney might request certain actions from us or our client, such as providing additional evidence, attending a mediation or settlement conference, or scheduling a deposition. As your legal representative, it is my duty to inform you promptly about such correspondence. I have carefully reviewed the contents of the opposing attorney's letter(s) and will analyze the implications for our ongoing case. Rest assured that I will take all necessary steps to ensure your interests are protected throughout the legal proceedings. At this stage, I strongly advise against engaging in any direct communication with the opposing attorney without consulting me first. It is essential that all communication and interactions concerning this matter take place through our law firm to maintain consistency and avoid potential misconceptions that could adversely impact our case. Please feel free to contact me at [your contact details] to discuss these recent developments further. I am available to address any concerns, answer questions, or provide additional information to help you understand the situation thoroughly. Thank you for your continued trust in our legal services. We remain fully committed to advocating for your rights and securing the best possible outcome for your case. Yours sincerely, [Your Name] [Your Title] [Law Firm Name]
West Virginia Sample Letter Notifying Client of Opposing Attorney's Correspondence
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When you are emailing the opposing counsel, always be mindful of your tone, words, and spelling. Double-check and then check again before entering an email address in the ?To:? line and hitting ?send.? Make copies of all correspondence and never copy or blind carbon copy your client in emails with the opposing counsel.
Dear [Opposing Counsel Name], I am writing to follow up on our recent communication regarding [case name]. I have not yet received a response from you regarding [list the specific issue or question]. Please let me know your thoughts as soon as possible so that we can continue to move forward with the case.
Make sure always to use correct grammar and punctuation. Try not to use slang or abbreviations when sending an email. Excellent legal writing is one of a lawyer's most important skills; thus, if you send email correspondence laden with text slang and emoticons, you could lose credibility.
[Name and Address of Client] Dear [Client's Name]: This letter will confirm our understanding that effective [DATE] this firm will no longer represent you in connection with [LEGAL MATTER]. I urge you to promptly retain other counsel to represent you in this matter.
Generally, when sending professional correspondence, you want to maintain cordiality among your professional adversaries. As such, using a sign-offs like Cordially, or Respectfully, can go a long way.
8 Tips for Dealing with Difficult Opposing Counsel Point out Common Ground. ... Don't be Afraid to Ask Why. ... Separate the Person from the Problem. ... Focus on your Interests. ... Don't Fall for your Assumptions. ... Take a Calculated Approach. ... Control the Conversation by Reframing. ... Pick up the Phone.
The lawyer should send a disengagement letter to establish that the relationship is no longer continuing, and to refer the client to another lawyer.
When writing letters for clients, you will most likely need to sum up what you are offering them or the agreed-upon terms you've discussed. This should be done in one paragraph. You should also include a section of the letter where you discuss your past experience and how you will be beneficial to the client.
