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Corporations that don't consistently hold annual meetings may need to hold one without notice. The waiver of notice form is needed in order to document that all stockholders agree to the actions taken during the meeting, even though they may not have been present during it.
79. 180.0704 Action without meeting. (1) Action required or permitted by this chapter to be taken at a shareholders' meeting may be taken without a meeting in any of the following ways: (a) Without action by the board of directors, by all shareholders entitled to vote on the action.
180.0821 Action without meeting. (1) Unless the articles of incorporation or bylaws provide otherwise, action required or permitted by this chapter to be taken at a board of directors' meeting may be taken without a meeting if the action is taken by all members of the board.
An annual general meeting (AGM) is the yearly gathering of a company's interested shareholders. At an annual general meeting (AGM), directors of the company present the company's financial performance and shareholders vote on the issues at hand.
A waiver of notice is a common document used for board of directors special meetings. Special meetings are called when there's a pressing issue that can't wait for the next scheduled meeting. If there's not enough time for a formal meeting notice, directors can opt to sign a waiver and hold the meeting without notice.