Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Wisconsin Checklist for Drafting a Lease or Agreement for Exhibit Space at Trade Shows or Exhibitions Introduction: When organizing a trade show or exhibition in Wisconsin, it's crucial to have a comprehensive lease or agreement in place for exhibitors to use exhibit space. This checklist aims to outline key considerations to ensure a well-drafted agreement that protects both parties involved. Below are essential areas to cover when drafting the lease or agreement. 1. Identifying the Parties: Clearly state the full legal names and addresses of all parties involved in the lease or agreement, including the trade show or exhibition organizer and the exhibitor. Use specific and accurate identification to avoid any potential confusion or ambiguity. 2. Agreement Duration: Define the duration of the lease or agreement, including the start and end dates. If there are any additional setup or breakdown periods, specify those as well. 3. Financial Terms: Outline the financial obligations and terms of payment, including booth rental fees, security deposits, insurance requirements, and penalties for late payments or cancellation. 4. Exhibit Space Description: Provide a detailed description and layout of the exhibit space, including the booth number, dimensions, location on the floor plan, and any special features or restrictions. Attach relevant diagrams or maps to clarify the allotted space. 5. Allowed Exhibits and Activities: Specify what types of exhibits, products, or services are permitted within the exhibit space, ensuring compliance with local laws, trade show guidelines, and any specific regulations for the venue. 6. Insurance and Liability: Clearly state the insurance requirements for exhibitors, including general liability coverage, worker's compensation, and any additional endorsements specific to the trade show or exhibition. Address the allocation of liability between parties and include a hold-harmless clause to mitigate potential legal risks. 7. Booth Setup and Display Requirements: Define the rules and guidelines for booth setup, design, and displays to ensure a safe and consistent environment for all exhibitors and attendees. Include details on electrical requirements, lighting, signage, and any restrictions on noise levels or booth modifications. 8. Compliance with Laws and Regulations: Mention that both parties must comply with all applicable federal, state, and local laws, as well as any specific trade show or exhibition regulations. Consider including provisions related to licenses, permits, permits, safety requirements, and intellectual property protection. 9. Indemnification and Termination: Include provisions for indemnification, detailing the obligations of each party to hold the other harmless from any claims, damages, or losses arising from the trade show or exhibition. Address the circumstances under which the lease or agreement can be terminated, and specify any penalties or remedies for non-compliance. 10. Signatures and Governing Law: Include spaces for all parties involved to sign and date the lease or agreement. Specify the governing law of the contract, ensuring Wisconsin state laws are applicable. Additional Types of Wisconsin Checklists for Drafting Lease or Agreement: 1. Checklist for Drafting a Lease Agreement for Outdoor Trade Shows 2. Checklist for Drafting a Lease Agreement for Indoor Exhibitions in Convention Centers 3. Checklist for Drafting a Lease Agreement for Specialty Trade Shows (e.g., agriculture, technology) 4. Checklist for Drafting an Agreement for Temporary Use of Exhibit Space at Fairs or Festivals These checklists provide guidance on specific considerations based on the type, location, and nature of the trade show or exhibition.
