Washington Memo - Sexual Harassment Investigation Process - Workplace
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FAQ
I feel like I have been subjected to insults and derogatory remarks by a coworker, Name of the harasser. This is a formal complaint of harassment that I have been subjected to, and I request an early action and proper investigation of the situation.
Respected Sir/ Madam, I am (Name), a resident of (Address) writing this letter to file a complaint about the harassment I have been facing. This is to inform you that I am being harassed by (Name) who is a resident of (Residence) and which is becoming a matter of concern for me.
List the Dates, Times and Details. List the dates and specific instances you believe constitute workplace harassment, including as much detail as you can recall. For each instance of workplace harassment, list the date, time, witnesses present and the behavior you were subjected to or witnessed.
These are the details you should include in your letter:The name of the harasser.Your relationship with the harasser.Witnesses of harassment (if there are any), and their job title.Specific incidents.Dates of harassment.Locations of harassment.Evidence of harassment (emails, voice messages, etc.)
Employee Complaint LetterIdentify exactly the kind of workplace harassment that took place.Write down the details about the harassment.Introduce yourself and your purpose.Present the facts of the harassment.Explain in great detail how you responded.Proffer a solution to the issue.Avoid using offensive language.
If this problem is happening to you, write down verbatim what was said to threaten or disrespect you -- even if the words are offensive. Explain in explicit detail the hostility you have been dealing with while also trying to do your job. Follow the proper procedures when writing and submitting your grievance.
Step 1: Listen attentively to allegations of harassment.Step 2: Take immediate action pending an investigation.Step 3: Investigate the harassment complaint.Step 4: Draw reasonable, good-faith conclusions about the harassment complaint.More items...
Harassment Investigations: An Employer's GuideTake all complaints seriously.Launch a prompt investigation.Protect confidentiality to the extent possible.Create an investigation file.Take steps to prevent retaliation.Prepare to interview appropriate parties.Interview the complainant.Interview witnesses.More items...
Ask any witnesses of the harassing behavior if they are willing to be interviewed by the police and if so, create a list of witness names, addresses and phone numbers. The more proof of harassment you have, the more likely the police will take your complaint seriously. Contact your local police or sheriff's department.
Workplace Harassment ExamplesSending emails with offensive jokes or graphics about race or religion.Repeatedly requesting dates or sexual favors in person or through text.Asking about family history of illnesses or genetic disorders.Making derogatory comments about someone's disability or age.More items...