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There is no general requirement that an employer provide an explanation for a discharge of an at-will employee. But Washington does require written notice of the reason for termination if the employee makes a written request. WAC 296-126-050.
A termination letter or email should include the reason for termination, the effective date of termination, any severance pay or benefits that will be provided, and any instructions for returning company property or completing final tasks. It should also be written professionally and respectfully.
While termination letters are usually written by employers to employees, they can also be written by employees who want to voluntarily leave the company (i.e., resignation letters).
Dear [Employee Name], This letter confirms our discussion today informing you that your employment with [Company Name] is terminated effective immediately due to [reason for termination]. [Insert details regarding coaching, warnings and other related documentation].
How do you write a termination letter? Gather all the necessary details before writing the letter. ... Start with the basics. ... Provide a specific termination date. ... State the reasons for the termination. ... Indicate any further steps needed on the part of the employee.
Be Clear: Be direct and get straight to the point. Clearly state that you are terminating the attorney and briefly state the reasons why. Additionally, the termination letter should state that the attorney should immediately stop working on any pending matters.
The termination letter serves as an official record of the employee's dismissal and should include: The employee's name, title and department. The company's name. The name of the manager. The letter's date. The termination's date. The reason for termination.
How To Write A Termination Letter? Start with the date. ... Address the employee. ... Make a formal statement of termination. ... Specify the date of termination. ... Include the reasons for termination. ... Explain the settlement details. ... Request them to return the company property. ... Remind them of the binding agreements.