[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Hotel Name] [Hotel Address] [City, State, ZIP] Subject: Confirmation Prearrivalal Information for Corporate Guest Dear [Hotel Name], I hope this letter finds you well. I am writing to confirm the reservation made on behalf of our esteemed corporate guest, [Guest's Name], who will be arriving at your esteemed hotel on [Arrival Date] and departing on [Departure Date]. As part of our commitment to ensuring a seamless and comfortable stay for our esteemed guest, we kindly request your assistance in making the necessary arrangements and familiarizing the guest with the amenities and services provided by your prestigious hotel. Below, you will find the complete information about our corporate guest and their preferences to help ensure a pleasant stay: Guest Information: First Name: [First Name] Last Name: [Last Name] Title/Position: [Job Title/Position] Company Name: [Company Name] Contact Number: [Guest's Contact Number] Email Address: [Guest's Email Address] Arrival Details: Arrival Date: [Arrival Date] Departure Date: [Departure Date] Flight Details: [Flight Number] Airport: [Airport Name] Estimated Time of Arrival: [Estimated Time of Arrival] Room Preferences: Room Type: [Preferred Room Type] Bedding Type: [Preferred Bedding Type] Non-Smoking Room: [Preferred Smoking/Non-Smoking] Floor Preference: [Preferred Floor] Special Requests: [Guest's Special Requests or Additional Requirements] Please ensure that the room is well-prepared prior to our guest's arrival, paying close attention to their preferences. Additionally, we kindly request that any relevant paperwork, such as the corporate rate, be prepared in advance to streamline the check-in process. Furthermore, we would appreciate if you could provide our guest with information regarding the available amenities, nearby attractions, dining options, and any cultural or recreational activities that might be of interest during their stay in the beautiful Virgin Islands. We greatly appreciate your attention to detail and understanding in making our corporate guest's stay as comfortable and pleasant as possible. Should you require any further information or have any questions, please do not hesitate to contact me at [Your Contact Number] or [Your Email Address]. Thank you for your cooperation, and we look forward to a successful collaboration for our mutual guest's satisfaction. Sincerely, [Your Name] [Your Title/Position] [Company Name]