The Virginia Certificate for Custodian of Records is an official document that designates an individual or organization as the custodian of certain records in the state of Virginia. This certificate is necessary to legally oversee and maintain specific types of records in compliance with state regulations. The custodian of records is responsible for preserving, organizing, and safely storing records that may include vital information or evidence. This position is particularly vital for government agencies, law enforcement entities, educational institutions, healthcare providers, and other organizations that handle sensitive data. A Virginia Certificate for Custodian of Records serves as proof that the designated custodian has been authorized to fulfill their duties and obligations as outlined by the state. This document helps ensure transparency, accountability, and security in the management of records. The certificate signifies that the custodian understands the legal obligations and responsibilities associated with record-keeping. It demonstrates their ability to manage records in accordance with Virginia state laws, information governance policies, and industry best practices. There are several types of Virginia Certificates for Custodian of Records, each pertaining to specific industries and sectors. Some common types include: 1. Law Enforcement Custodian of Records: This type is specific to police departments, sheriff's offices, and other law enforcement agencies. The custodian is responsible for maintaining crime reports, arrest records, investigative files, and other law enforcement-related documents. 2. Educational Custodian of Records: Educational institutions, such as schools and universities, have custodians who oversee academic records, student transcripts, enrollment documents, and other educational records. This certification ensures compliance with regulations like the Family Educational Rights and Privacy Act (FER PA). 3. Healthcare Custodian of Records: Medical facilities, hospitals, and healthcare organizations have custodians who handle patient records, medical charts, billing information, and other healthcare-related documents. The custodian ensures compliance with the Health Insurance Portability and Accountability Act (HIPAA) and other relevant regulations. 4. Government Custodian of Records: Government agencies, departments, or municipalities have custodians responsible for maintaining public records such as meeting minutes, legal documents, contracts, permits, and more. This certification ensures compliance with Freedom of Information Act (FOIA) requirements. 5. Corporate Custodian of Records: Large corporations or businesses may have custodians responsible for managing various records, including financial documents, employee records, contracts, and other corporate-related files. These are just a few examples of the diverse range of Virginia Certificates for Custodian of Records. It's important to note that the specific requirements and qualifications for obtaining such certificates may vary depending on the industry and sector involved.
Virginia Certificate for Custodian of Records
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§ 8.01-389. Judicial records as evidence; full faith and credit; recitals in deeds, deeds of trust, and mortgages; "records" defined; certification.
Whenever the original of any official publication or other record has been filed in an action or introduced as evidence, the court may order the original to be returned to its custodian, retaining in its stead a copy thereof. The court may make any order to prevent the improper use of the original.
Publicly accessible records maintained by the Office of the Executive Secretary of the Supreme Court of Virginia may be requested from the Director of Legislative and Public Relations, Office of the Executive Secretary, Supreme Court of Virginia, 100 North 9th Street, Richmond, Va. 23219; Tel. 804-786-6455.
§ 16.1-88.2. Evidence of medical reports, statements, or records; testimony of health care provider or custodian of records.
The records of any judicial proceeding and any other official records of any court of this Commonwealth shall be received as prima facie evidence provided that such records are certified by the clerk of the court where preserved to be a true record.
Public records maintained by a clerk of a circuit court, including nonconfidential court records maintained in individual case files, may be requested from the clerk of court. A listing of circuit court clerks may be found at: .
