Virginia Employment Contracts for Nanny or Childcare Package
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How to fill out Employment Contracts For Nanny Or Childcare Package?
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FAQ
How to File and Pay. Form VA-6H must be filed by Jan. 31 each year, with copies of each W-2 issued to a household employee during the previous calendar year and payment for the tax due. To file W-2 information and pay the tax due, file Form VA-6H through your online services account.
Your contract should outline the schedule the nanny is being asked to work and how much they will be compensated. It should clearly state the hourly rate and what the gross salary comes to, Thomason says, along with overtime rates. ?It really helps to go over the hours expected.
Once you hire a nanny, one of your first steps should be creating a contract to ensure that you and your nanny are on the same page about how this position is expected to run. As you build a contract for you and your nanny to sign, there are some details you'll never forget to ask.
Even if your nanny wants to be an independent contractor, you cannot treat them as such. Under California labor law (and federal and state tax law) you are the nanny's employer. This means, among other things, you will need to file a Form W-2 with the IRS instead of a 1099, as you would for a contractor.
Aim to include the following in any nanny contract with the families that employ your services: Your role and nanny responsibilities. ... The employer family's responsibilities. ... Your pay rate. ... Paid time off, including sick days. ... Your work schedule. ... Terms of termination. ... Performance review schedule. ... Other topics for the contract.
Virginia household employers are not required by law to have workers' compensation insurance, but you may want to consider obtaining this coverage. Workers' comp insurance provides benefits to your employee in the event of an on-the-job injury. It can also limit an employer's liability.
You can calculate nanny taxes by taking 15.3% of the employee's gross pay. This covers the household employee's portion of Medicare and Social Security payments. Families who paid household work professionals should pay their federal income taxes by April 15.
Payroll - At every pay period, withhold Social Security, Medicare and income taxes from the employee's paycheck per the employee's W4 and VA-4 elections and make employer contributions to the Social Security and Medicare and unemployment funds. Quarterly - submit the proper paperwork and payments to the IRS.