Dear [Customer's Name], We hope this letter finds you well. This communication serves as a statement of services for your past due or delinquent account with us. We understand that circumstances may have led to the current situation, and we are here to support you in resolving this matter. Your account, identified by the reference number [Account Number], is currently past the due date of [Due Date]. We appreciate your prompt attention to this matter and kindly request immediate payment to bring your account up to date. Failure to settle this outstanding balance may result in additional charges and potential credit reporting. As a valued customer, we want to ensure that you fully understand the services provided to you and the consequences of falling behind on payments. Our company, [Company Name], prides itself on delivering exceptional services tailored to meet your needs. We specialize in [service keywords], which are designed to [service description]. We have been serving customers in Utah for [number of years] and take pride in our commitment to quality and customer satisfaction. It is crucial to maintain a positive and mutually beneficial relationship with our valued customers. To assist you in resolving this past due or delinquent account, we offer flexible payment options and accommodations. We understand that everyone's financial circumstances vary, and we are willing to establish a reasonable payment plan that works for both parties. To discuss repayment options, answer any questions, or clarify any concerns regarding your account, we encourage you to contact our dedicated customer service team at [Customer Service Phone Number] or by email at [Customer Service Email]. Our representatives are available during business hours, Monday to Friday, from [Operating Hours]. We are here to assist you in any way we can and ensure a satisfactory resolution. Please be aware that we take the security and confidentiality of your personal information seriously. Any information disclosed during our communication will be handled in accordance with the highest industry standards. Our commitment to maintaining your trust and privacy is unwavering. We value your continued support and appreciate your prompt attention to this matter. Resolving this delinquent account allows us to maintain uninterrupted services and ensures a strong partnership moving forward. In such regard, we urge you to remit the outstanding balance as indicated on the attached invoice. If payment has already been made, please disregard this notice. Thank you for your prompt attention to this matter. We genuinely hope to resolve this issue promptly and restore our mutually beneficial business relationship. Best regards, [Your Name] [Your Title] [Company Name] [Contact Information]
Utah Sample Letter for conveying Statement of Services for past due or delinquent account
Description
How to fill out Utah Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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FAQ
Dear [Client name], We're sending you this letter as a friendly reminder that your account in the amount of [amount due to you] is past due. Your invoice was due on [month, day and year their payment was originally due as stated in their invoice]. This payment is now [number of days since the due date] past due.
This collection letter is another reminder that the amount of [include outstanding amount] due on [include due date] remains unpaid. Please pay this amount as soon as possible / within the stated time frame, X days from the date at the top of this collection letter [include payment instructions].
The second collection letter should include: Mention of all previous attempts to collect, including the first collection letter. Original invoice due date. Days past due. Invoice number and amount. Instruction- what should they do next? Offer help to work on the payment terms.
Here are a few of the main points you will want to include in your second collection letter: Mention of previous attempts to collect, including the first collection letter. Original due date. Days past due. Invoice number and amount. Offer help if you are able to work with them on payment terms.
How to write a follow-up letter Use proper formatting and structure. Write your follow-up letter using a block format, where the entire text is left-aligned and single-spaced. ... Add contact information and the date. ... Include a salutation. ... Express appreciation. ... Express your enthusiasm. ... Complimentary close and name.
This first collection letter should include important points, such as: Days past due. Amount due. Note previous attempts to collect. Summary of account. Instructions- what would you like them to do next? Due date for payment- it is important to use an actually date, not ?in the next 7 business days? as this can be vauge.
How to write strong collections email templates Write in a formal, professional, and concise style. Include a direct but non-threatening subject line. Be clear on what action you want the recipient to take. Thank your recipient for taking the requested action. Include your full contact information in the signature.
