Location Release
What this document covers
The Location Release is a legal document that grants permission for the recording of audio and audiovisual content at a specified location. It addresses issues such as intellectual property rights, publicity rights, and access to the property. This form is important for anyone involved in media production, ensuring that all parties are protected from future claims or disputes regarding the use of the recorded material.
What’s included in this form
- Identification of the location to be recorded.
- Details of the compensation provided to the property owner.
- Authorization for personnel and equipment to access the site.
- Rights granted for recording and reproducing the material.
- Indemnification clause to protect against claims related to the location use.
- Signatures of all involved parties, including their titles and contact information.
When to use this document
This location release should be used when planning to film or record at a specific site, especially in entertainment, advertising, or any projects involving intellectual property. It is essential when the filming may involve recognizable artwork, architecture, or individuals present in the location. Using this form helps to clarify permissions and mitigate legal risks associated with location recordings.
Who can use this document
This form is suitable for:
- Filmmakers and production companies.
- Advertising agencies producing commercials.
- Businesses creating promotional multimedia content.
- Individuals or organizations involved in multimedia projects.
How to complete this form
- Identify and clearly describe the location where the recording will take place.
- Specify any compensation to be paid for the use of the location.
- Fill in the names of the parties involved, including the producer or production company.
- Ensure all parties sign the form, and provide their contact information.
- Keep a copy of the signed release for your records.
Does this document require notarization?
This form usually doesn’t need to be notarized. However, local laws or specific transactions may require it. Our online notarization service, powered by Notarize, lets you complete it remotely through a secure video session, available 24/7.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes
- Not providing a complete description of the location.
- Failing to include compensation details.
- Omitting signatures from all relevant parties.
- Insufficient clarification of rights and permissions granted.
Why use this form online
- Convenience of accessible downloadable templates.
- Easily editable to fit your specific needs and circumstances.
- Reliability backed by templates drafted by licensed attorneys.
Legal use & context
- This release protects against potential claims related to the location's use in multimedia projects.
- Ensures compliance with intellectual property laws regarding visible items in the recording.
- Clarifies ownership and usage rights of the recorded content.
Key takeaways
- The Location Release protects your rights when recording at a site.
- It is essential for filmmakers, advertisers, and multimedia creators.
- Ensure all terms are clear and that all parties sign the document.
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FAQ
A Personal Release form is a document that gives you, the filmmaker, the rights to film another person for your project and then to use that footage in your film.
A location agreement is a document that gives permission to enter private property for the purpose of recording content, whether you are filming, taking photographs, or making any other recordings.
Contact your film commission. If you need to film in a well-known, public, or historic site, you will likely need a permit. Start the process early. Contact your local government. Ask other filmmakers. Get permission in writing, and bring the permit or release agreement to set. Contact your film school.
Location agencies charge homeowners from 10% to 40% of the shooting fee, which the agencies help the homeowners negotiate with the production companies. Many homes command $2,000 to $3,000 a day as locations, and the rates have been known to climb as high as $25,000 a day.
1) Register Register yourself with the FFO website to start your application process. 2) Fill Application Form - Fill out the application Form for seeking permission for film shooting in India. 3) Upload Documents The application form will ask for the following information/documents.
Generally if a private property is open to the public (like a restaurant, retail store, tourist areas, etc) you are allowed to take photographs and video unless it is expressly posted somewhere on the premise that you can't.However, if a property owner (or store employee) tells you to stop, you have to stop.
Location managers negotiate location contracts, secure police and fire personnel, and oversee all aspects of the shoot while at the location. Since their job is to stay at least one step ahead of the production, they may not be present on the actual day of filming.
A talent release form is a simple legal document that is designed to prevent you from getting sued for the unauthorized use of someone's image or voice. A talent release may be part of a more comprehensive contract, or it may be a separate document.
Choose Shooting Region. Hiring a Location Scout. Location Scouting Checklist. Communicate with Owner. Film Location Release Form. Proper Film Set Etiquette.
