Employee Termination Statement
Overview of this form
The Employee Termination Statement is a legal document used by former employees to confirm the return of company property and confidential information upon termination of employment. This form serves to protect employers by providing a written assurance that all sensitive materials and equipment have been returned, thereby reducing the risk of potential data breaches or misuse of proprietary information.
Form components explained
- Identification of the former employee and employer.
- Certification of the return of computer programs, including all originals and copies.
- Confirmation of the return of confidential information and trade secrets.
- Statement regarding the return of any equipment owned by the employer.
- Signature of the former employee and date of certification.
State-specific requirements
This form is suitable for use across multiple states but may need changes to align with your state’s laws. Review and adapt it before final use.
When to use this form
This form should be used when an employee leaves a company, whether voluntarily or involuntarily. It is essential for protecting the employer's interests by ensuring that all company property, including confidential materials, is returned. Use this form when the employee terminates their position, so both parties have a clear acknowledgment of returned items.
Who should use this form
This form is intended for:
- Former employees of a company who have completed their termination process.
- Employers looking to secure confirmation of returned property and information.
- Human resources departments managing employee exits.
How to prepare this document
- Identify the parties by filling out the names of the former employee and employer.
- List all computer programs that were in your possession.
- Detail the confidential information that has been returned.
- Specify any equipment returned to the employer.
- Sign and date the form to certify the information provided is true.
Notarization requirements for this form
Notarization is generally not required for this form. However, certain states or situations might demand it. You can complete notarization online through US Legal Forms, powered by Notarize, using a verified video call available anytime.
Common mistakes
- Failing to list all items returned, which could lead to disputes.
- Not signing and dating the form, making it invalid.
- Incomplete or inaccurate information about the returned items.
Benefits of completing this form online
- Convenience of downloading and completing the form at your convenience.
- Editability allows for customization according to specific needs.
- Reliability backed by templates drafted by licensed attorneys.
Quick recap
- The Employee Termination Statement ensures that former employees return all company property.
- It protects employers against data breaches and enables clear documentation of returned items.
- Completing this form correctly helps prevent potential legal disputes between the employer and employee.
Form popularity
FAQ
Dear ABC, We regret to inform you that your employment with (add company name) shall officially get terminated on (add date). The reason for termination of employment and the details of your severance benefit and compensation are mentioned in the attached document. The decision is final and irrevocable.
Make sure you are firing for a legitimate reason. Keep records of the employee's performance. Give the employee the bad news in a private setting. Don't be alone when you break the news.
Write in a polite tone about your decision to cancel the contract. Mention in brief about the reason for your cancellation. Inform your decision to cancel the contract. Provide the necessary details to the reader to identify the right contract. If you are happy with the services provided to you, appreciate them.
If the employee wants to vent or express unhappiness, you can simply say, "I understand you feel that way, but the decision is final." And, particularly if you didn't make the termination decision, resist any temptation to distance yourself from the situation.
1Be Clear With The Employee. My business partner and I were in a pinch and needed some clerical help, so we called a nearby high school to send someone over.2Don't Humiliate The Employee.3Make Sure Your Actions Are Legal.4Leave The Element Of Surprise Out.5Tell Your Employees.
Keep it simple, straightforward and to the point. State clearly that you are canceling your contract and include a simple reason why. If you owe any money on the account, request a final bill or enclose the payment.
1This is really hard for me.2I'm not sure how to say this.3We've decided to let you go.4We've decided to go in a different direction.5We'll work out the details later.6Compared to Susan, your performance is subpar.What Not to Say When Firing an Employee Termination Script - Gusto\ngusto.com > blog > people-management > firing-employee-script
Get right to the point. Skip the small talk. Break the bad news. State the reason for the termination in one or two short sentences and then tell the person directly that he or she has been terminated. Listen to what the employee has to say. Cover everything essential. Wrap it up graciously.
When writting a Letter of Cancelation of Contract try to keep the tone professional and to the point. Give an example of why you are canceling the contract specifically. Always state when you would like the service to end as well as not to automatically renew any annual contracts.
