Memo for Conveying Performance Improvement Plan - Detailed
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FAQ
Don't let too much time pass after the training. Get your employees involved. Allow your employees to be creative with their own ways to reinforce the training and new skills they learned. Assign periodic assignments on different topics from the training. Assign a "mentee" to each employee who attended the training.
Identify the performance/behavior that needs improving. Provide specific examples for reasoning. Outline expected standard. Identify training and support. Schedule check-ins and review points. Sign and acknowledge.
Add the employee's name, position, and department. Add the name of the manager or supervisor handling the performance improvement plan. Write a brief introduction. List the employee's performance issues and improvement objectives.
Identify the performance/behavior that needs improving. Provide specific examples for reasoning. Outline expected standard. Identify training and support. Schedule check-ins and review points. Sign and acknowledge.
Have a positive attitude. Take responsibility. Request extra time. Ask for help. Double your effort. Check in regularly. Talk with your team. Set your own goals.
PIPS must be S.M.A.R.T: specific, measurable, achievable, relevant, and time-based. Avoid generalities. In the PIP, clearly state the expectations for the role using its original job description and compare them to the employee's recent performance.
Specific and measurable objectives that are achievable, relevant and time-bound (otherwise known as SMART goals). PIPs usually last 30, 60 or 90 days, depending on how long it would reasonably take to improve the specific issue.
Share your notes. After the performance review meeting is over, share your notes with the employee. Track individual goals and how they impact team performance. Keep the conversation going. Be approachable. Check in with other team members.
Successful PIP Conclusion A successful outcome occurs when the employee raises her performance rating, meets all the requirements of the PIP and her job performance is back on track. In this case, a successful outcome means continued employment and, possibly, a salary increase.
