Memo for Attached Performance Improvement Plan - Short
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FAQ
Achievements. Productivity. Communication skills. Teamwork. Creativity and Innovation. Flexibility and Problem-solving.
State the exact performance that must be improved; be specific and cite examples. State the level of the work performance expectation and that it must be performed on a consistent basis. Identify and specify the support and resources that you will provide to assist the employee to succeed.
Add the employee's name, position, and department. Add the name of the manager or supervisor handling the performance improvement plan. Write a brief introduction. List the employee's performance issues and improvement objectives.
PIPS must be S.M.A.R.T: specific, measurable, achievable, relevant, and time-based. Avoid generalities. In the PIP, clearly state the expectations for the role using its original job description and compare them to the employee's recent performance.
Identify the performance/behavior that needs improving. Provide specific examples for reasoning. Outline expected standard. Identify training and support. Schedule check-ins and review points. Sign and acknowledge.
Identify specific areas that need improvement. Provide specific examples of each type of behavior or poor performance. Identify the reasons behind this underperformance. Allow the employee to express his or her understanding of the issue and of the performance expectations.
Let the employee know your concern. Share what you have observed. Explain how their behavior impacts the team. Tell them the expected behavior. Solicit solutions from the employee on how to fix the situation. Convey the consequences. Agree upon a follow-up date. Express your confidence.
Step 1: Identify if a PIP is needed. Step 2: Focus on behaviors. Step 3: Provide proof with specific examples. Step 4: List your expectations. Step 5: Offer resources. Step 6: Create a timeline. Step 7: Sign off on it.
Step 1: Define your end goal. Step 2: List down the steps to be followed. Step 3: Prioritize tasks and add deadlines. Step 4: Set Milestones. Step 5: Identify the resources needed. Step 6: Visualize your action plan. Step 7: Monitor, evaluate and update.
