Maintenance Request
About this form
The Maintenance Request form is a specialized document designed for tenants and property managers to formally communicate maintenance issues within a property. This form streamlines the reporting process and ensures that all necessary information is documented and addressed. Unlike general complaint forms, the Maintenance Request specifically focuses on detailing maintenance needs and tracking their resolution, making it a vital tool for efficient property management.
Form components explained
- Date of the request
- Resident contact information, including phone number and address
- Name of the person taking the request
- Details of the maintenance work to be performed
- Deadline for completion of the work
- Permission for entry if the unit is unoccupied
- Additional items required for the maintenance
- Itemized charges related to the maintenance
- Time started and finished
- Total job time
- Maintenance personnel who completed the work
- Date the job was completed
When to use this document
This form should be used whenever there is a maintenance issue in a rental property that requires formal documentation. For instance, if a tenant notices a leaky faucet, a broken appliance, or any repairs needed in the unit, this Maintenance Request form helps convey their needs clearly to the property management team. It serves as a record that can be referred to in case of delays or disputes regarding maintenance tasks.
Who this form is for
- Tenants needing to report maintenance issues
- Property managers responsible for maintaining rental properties
- Landlords who want to keep a record of maintenance requests and responses
How to complete this form
- Enter the date of the maintenance request at the top of the form.
- Fill in the resident's contact information, including phone number and address.
- Document the specifics of the maintenance work that needs to be performed.
- Specify the desired completion date for the maintenance.
- If the unit is unoccupied, note permission for maintenance personnel to enter.
- List any additional items needed for the maintenance and any associated charges.
Notarization guidance
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Failing to provide complete contact information.
- Not including a clear description of the maintenance issue.
- Omitting the deadline for when the work should be completed.
- Not specifying permission for entry into the unit if it is unoccupied.
- Leaving out additional items needed for the job if applicable.
Benefits of completing this form online
- Convenience of filling it out at your own pace.
- Editable format allows you to make necessary changes quickly.
- Access to templates drafted by licensed attorneys ensures legal accuracy.
- Easy record keeping for both residents and property managers.
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FAQ
Standardize All Maintenance Requests. Create Guidelines With a Rental Maintenance Form. Stay on Top of Maintenance Issues. Communicate With Your Tenants During the Maintenance Process. Set a Repair Date. Communicate With Your Tenants About What Was Fixed.
Before everything, understand the impact. Understanding the impact the maintenance will have on end users is critical to a successful maintenance announcement. Give enough lead time, give the right amount of reminders. Know your audience and your channels. Include the right details, but not too much. Write like a human.
You start the email or letter by explaining what you are writing about (the topic/subject) and what the email's purpose is (i.e. you want to ask them some questions or for something). Then in the next section, you ask them the questions or requests.
State that you will be making a complaint. Explain why you are making a complaint and make sure to add your account of the event and other supporting facts. Let the management know what steps you wish to be made to address your complaint. End on a positive tone.
Dear (Name of landlord or manager), I am writing to request repairs to the (appliance, heating/air conditioning, plumbing issue be specific!) due to (reason for repair; this could include things such as broken handle, leaky sink hose, even normal wear-and-tear that would necessitate replacement).
The purpose of the Maintenance Work Order is to properly ask for a repair or adjustment of a property or an establishment. Using a Maintenance Work Order Template is a requirement if you are in the maintenance and repair industry. This template allows you to create a work order swiftly and efficiently.
Dear {Mr./ Mrs./Ms. Last Name}, I have been renting {apartment/house/office number} for {amount of time} since {year}. According to my lease contract, you are responsible for all repair and maintenance services required on the premises.
Any time you write a letter or email to your landlord, keep your language clear and concise to eliminate any potential for confusion. Include relevant details such as the date of writing, the dates of any instances referenced within the letter, and your contact information and unit number.
