Sample Letter for Request for Extension to Lease with Thank You from Tenant to Landlord
Overview of this form
This form is a Sample Letter for Request for Extension to Lease with Thank You from Tenant to Landlord. It serves as a template for tenants to formally request an extension of their lease while expressing gratitude to their landlord. This letter template is designed to facilitate clear communication and ensure that both parties understand the tenant's request and appreciation.
Key parts of this document
- Return address of the tenant.
- Date of the letter.
- Address of the landlord or property manager.
- Subject line indicating the purpose of the letter.
- A message thanking the landlord for their understanding.
- Signature line for the tenant.
When to use this form
This form should be used when a tenant wishes to request an extension of their lease agreement. Such scenarios may include when the tenant needs more time to secure new living arrangements, when they have a favorable rental relationship, or when they require additional time for personal circumstances that may affect their moving date.
Who needs this form
This form is suitable for:
- Tenants looking to communicate lease extension requests to their landlords.
- Individuals with little legal experience who want a clear, professional way to request contractual modifications.
- Current renters who maintain a good relationship with their landlord and want to formalize their request in writing.
Steps to complete this form
- Identify the parties: Fill in your name and address at the top of the letter.
- Write the date: Include the current date below your return address.
- Address your landlord: Enter the name and address of your landlord or property manager.
- State the subject: Clearly indicate that the letter is a request for lease extension in the subject line.
- Compose your message: Express your appreciation and detail your request for the lease extension.
- Sign the letter: Conclude with your signature and typed name at the bottom.
Is notarization required?
This form does not typically require notarization to be legally valid. However, some jurisdictions or document types may still require it. US Legal Forms provides secure online notarization powered by Notarize, available 24/7 for added convenience.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Common mistakes to avoid
- Failing to include the current date.
- Not addressing the letter to the correct party.
- Using informal language instead of a professional tone.
- Not specifying the duration of the requested lease extension.
- Omitting a signature, which can undermine the formality of the request.
Benefits of using this form online
- Convenience of downloading and customizing the template according to your situation.
- Editability allows you to easily modify sections to fit your needs.
- Reliability as the form is drafted by licensed attorneys to meet legal standards.
- Quick access enables you to complete and send the letter without delay.
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FAQ
Greeting. Don't forget to make sure you're using the correct form and spelling of the person's name, as well as anyone else's mentioned in the note. Express your thanks. Begin with the two most important words: Thank you. Add specific details. Look ahead. Restate your thanks. End with your regards.
Address the letter to your landlord at the official address stipulated on the lease; Date your letter and be sure to deliver it as close as possible to the letter's date; State the purpose of your letter, including the intended date that you will vacate;
Evaluate the Length of the Lease. Research Comparable Rents. Look for Hidden Costs. Ask for Favorable Clauses. Check the Termination Clause Closely.
Once the lease is signed, you're bargaining power is a lot lower. However, you can still try to negotiate with your landlord.If you can find a compromise that helps both you and your landlord financially, he might agree to lower your monthly rent even after a lease was signed.
Start the conversation. Know what your apartment is worth. Learn something, even one small thing, about the market that works in your favor. Show off what a great tenant you are! Try to extend your lease. Offer money up-front. Provide services for the home or building. Come up with some requests.
Understand where your landlord's coming from. Your track record matters. Stay calm, and ask politely. Do your research. Talk to your neighbors. Small landlords may be more willing to negotiate. Consider asking for an upgrade. If the rent is raised, ask for a two-year lease.
Dear Recipients Name, I just wanted to express my sincere gratitude to you for the pleasant stay I've had in the house I rented from you. It has been a great ten years, and it is so sad to have to leave. You have been the best landlord from the way you fondly treated my family and I.
The letter should state the name, address and contact details of the tenant and the landlord. It should be dated according to any agreement for extension. For example, leases are usually extended or discontinued one or two months before the expiry date.
Start the Conversation Today. Know What the Property is Worth. Find Something to Tip the Scales in Your Favor. Point Out Your Qualities as a Tenant. Offer to Extend the Lease. Think About Paying Early or in Advance. Agree to an Increase in Exchange for Something.
