Tennessee Employer Response to Unsolicited Resumes - No Open Positions Available
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FAQ
Resumes that you received unsolicited can be discarded, but if you have a practice of accepting any unsolicited resumes, I would save all of these for a year as well. The amount of communication with applicants you do is entirely up to you and what you want.
You respond to a resume received email by sending a brief acknowledgement email to the hiring manager, in which you thank them for reaching out to you, state your willingness to answer any questions they may have, and repeat your contact details so that the hiring manager can quickly find them.
Send a short email. Let them know that you received their resume, carefully considered their qualifications, and won't be able to provide them with an interview. Some folks go a bit further and send the message as a letter, on law firm stationery, to add a bit of formality to the process.
We thank you for your interest in employment with (Name of the Organization). We appreciate the time you have taken to prepare your application and to forward the resume along with it. However, we regret to inform you that we do not currently have any vacancies for the position applied by you.
Although accepting unsolicited applications or resumes may benefit some employers, the general practice may raise issues related to record retention, unlawful discrimination and possible affirmative action obligations.
And do I need to contact each person who applies to let them know they were not hired? When you accept resumes or applications in relation to a job, the resumes should be maintained for one year for compliance with an assortment of laws. Federal contractors should maintain these records for at least two years.
Federal law requires employers with 15 or more employees to keep employment applications, resumes and related hiring information and documents for at least one year after creation of the document or the hire/no hire decision, whichever is greater.
'Hi headhunter's name, Thank you for contacting me about this opportunity. I must say I'm not actively looking right now, but I'm always open to hearing about great opportunities when they present. When is the best time to schedule a telephone call over the next week?
An unsolicited resume means the same thing as an unsolicited application letter. It's a resume you send to an employer who has no jobs posted online, or no current jobs available.
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