[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Title] [Company Name] [Address] [City, State, ZIP] Subject: Response to Inquiry of Former Employee — Without Reference Dear [Recipient's Name], I hope this letter finds you well. I am writing in response to your recent inquiry regarding the employment history of a former employee of [Company Name]. As per your request, we are providing the necessary information pertaining to [Former Employee's Name] without providing a formal reference. Firstly, I would like to clarify that our policy strictly prohibits disclosing personal details and performance evaluations of former employees, as we respect their privacy rights. However, I can confirm that [Former Employee's Name] was previously employed with [Company Name] from [Employment Start Date] to [Employment End Date]. During their tenure with us, [Former Employee's Name] held the position of [Job Title]. Their responsibilities primarily included [Brief Description of Job Responsibilities]. Please note that this information is provided solely for informational purposes and should not be considered as a recommendation or endorsement of their skills or abilities. We also want to highlight that [Former Employee's Name] left our company voluntarily and was not terminated. However, we are unable to comment on the circumstances of their departure or provide any additional details. In compliance with our company policies, and for the protection of our employees' personal information, we cannot disclose any performance evaluation reports, disciplinary records, or other sensitive documents related to [Former Employee's Name]. Should you have any further queries or require any additional information, please feel free to contact me directly at [Your Phone Number] or [Your Email Address]. Thank you for your understanding and cooperation in this matter. Sincerely, [Your Name] [Your Title] [Company Name] Keywords: South Dakota, former employee, response to inquiry, without reference, employment history, privacy rights, personal details, performance evaluations, employment start date, employment end date, job title, job responsibilities, recommendation, endorsement, departure, company policies, protection of personal information, performance evaluation reports, disciplinary records, sensitive documents, queries, contact.
South Dakota Sample Letter for Response to Inquiry of Former Employee - Without Reference
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How to fill out Sample Letter For Response To Inquiry Of Former Employee - Without Reference?
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FAQ
While reference checkers are not prohibited from contacting people not specifically named as references by the candidate, there are a couple of important points employers must keep in mind: Candidates should have given permission, generally, for reference checking to be conducted.
Unless your business is regulated by the Financial Services Authority, generally there is no legal obligation on an employer to provide a reference for an employee or ex-employee and you are entitled to refuse to provide one.
A former employer can legally refuse to give information concerning an employee other than his official title and the dates he was employed. While this is legal, it's generally considered just as bad as giving a negative review, according to reference resource website References-Etc.
Be Specific. Be specific in what you're asking your former colleague to do for you. If you want to list his name and contact number as a reference a potential employer can call, he has to be open to discussing your professional work history.
There is no legal obligation to provide a reference except in a few sectors, such as financial services, but any reference that is provided must be true, accurate and fair. Your employer owes a duty both to you and any prospective employer.
Your previous employer is under no legal obligation to provide you with a reference. However, there are several exceptions in which you may be entitled to one: An employer must give you a reference if there was a written agreement to do so.
If you're having trouble getting a reference, you can ask the employer who needs the reference if they'll accept: a reference from someone else, for example a manager or colleague. a reference from a different employer.
ALWAYS ask references about a candidate's workplace behavior, ethics and the reason that they left the company. ALWAYS be vigilant for evidence that a reference is not telling the whole truth about a candidate.
Typically, employers are allowed to share general information regarding your tenure with their companiesthings like your dates of employment, job title, and responsibilities, all which serve to confirm your employment and validate the things you likely provided on your resume for potential employers.
Can I see the reference that my previous employer wrote? Your previous or current employer do not have to automatically show you a reference they have written about you. Once you start a job with a new employer, you can ask them for a copy of any reference they have been given from your previous employer.
