South Carolina Sample Written Reprimand for Violation of Company Policies
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How to fill out Sample Written Reprimand For Violation Of Company Policies?
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/?repr?mænd/ the act of telling somebody officially that they have done something wrong: She was given a written reprimand. They will all receive letters of reprimand. (Definition of reprimand from the Cambridge Business English Dictionary © Cambridge University Press)
_________] Dear [Mr./Ms. Last Name]: This letter shall serve as a formal written reprimand and is to confirm in writing our discussion of [date] concerning your unacceptable [performance and/or conduct] and to establish my expectations which I have outlined in a Corrective Action Plan to be commenced immediately.
I believe the nature of your [unacceptable performance and/or misconduct] is sufficient to cause me to conclude that you did not meet a reasonable standard of conduct as an employee of [agency/department name], thus warranting this written reprimand.
Specifically, [clearly state the unacceptable behavior or conduct] on [date]. On [date], you received a verbal warning for [state the unacceptable behavior or conduct]. This written warning marks an opportunity for you to correct your [unsatisfactory performance and/or behavior].
How should a reprimand letter be structured? Beginning the letter. State the purpose of the letter. Outline the incident. Explain why the offending behavior is unacceptable. Detail what you expect from the employee in terms of future behavior.
In the written reprimand, formally state that the employee's behavior or actions were unacceptable and a violation of policy. Reiterate the specific issues discussed in your meeting. Outline expected and acceptable behavior or performance going forward. Explain any consequences, such as probation or suspension.
If it was a minor violation, give them a gentle reminder of what the policy says and document the incident as well as the response to it. If what happened was more severe, a written warning and an investigation may be necessary.
Examples from Collins dictionaries He was reprimanded by a teacher for talking in the corridor. Her attempts to reprimand him were quickly shouted down. He has been fined five thousand pounds and given a severe reprimand.