Dear [Recipient's Name], We hope this letter finds you well. As a responsible business, we strive to maintain clear and transparent communication with all our valued customers. Unfortunately, we have noticed that your account with us is currently past due or delinquent. We understand that unexpected circumstances can arise, causing temporary difficulties in meeting financial obligations. However, it is essential to address the situation promptly to avoid any further complications. This letter aims to convey our statement of services related to your past due or delinquent account. We kindly request your immediate attention to assess the situation and take the necessary steps to resolve the outstanding balance. Please find below a detailed description of the services provided and the amount owed: 1. Type of Service: [Specify the service(s) provided] — Description: [Provide a brief explanation of the service(s) rendered] — Date(s) of Service: [Mention the dates on which the services were provided] — Amount Due: [State the total outstanding balance] — Payment Deadline: [Indicate a specific date by which the payment should be received] 2. Type of Service: [Specify the service(s) provided] — Description: [Provide a brief explanation of the service(s) rendered] — Date(s) of Service: [Mention the dates on which the services were provided] — Amount Due: [State the total outstanding balance] — Payment Deadline: [Indicate a specific date by which the payment should be received] 3. Type of Service: [Specify the service(s) provided] — Description: [Provide a brief explanation of the service(s) rendered] — Date(s) of Service: [Mention the dates on which the services were provided] — Amount Due: [State the total outstanding balance] — Payment Deadline: [Indicate a specific date by which the payment should be received] It is crucial that you address this matter promptly to avoid any adverse consequences. Failure to resolve the outstanding balance by the provided payment deadline may result in further actions, including, but not limited to, legal proceedings or reporting the delinquency to credit agencies. We understand that financial difficulties can arise, and we want to assist you in finding a suitable resolution. If you are unable to pay the full amount owed, we encourage you to contact our customer service department immediately at [Customer Service Phone Number] to discuss available options, such as setting up a payment plan or exploring alternative arrangements. Please be aware that our company follows all applicable regulations and legislation regarding debt collection practices. We are committed to maintaining a fair and ethical approach throughout this process. Our goal is to reach a mutually beneficial solution that ensures the outstanding balance is resolved while considering your financial circumstances. We appreciate your attention to this matter and look forward to working with you to resolve this past due or delinquent account. Thank you for your prompt action in addressing this issue. Sincerely, [Your Name] [Your Title/Position] [Your Company Name] [Your Contact Information]
South Carolina Sample Letter for conveying Statement of Services for past due or delinquent account
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How to fill out South Carolina Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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FAQ
The second collection letter should include: Mention of all previous attempts to collect, including the first collection letter. Original invoice due date. Days past due. Invoice number and amount. Instruction- what should they do next? Offer help to work on the payment terms.
Here are a few of the main points you will want to include in your second collection letter: Mention of previous attempts to collect, including the first collection letter. Original due date. Days past due. Invoice number and amount. Offer help if you are able to work with them on payment terms.
How to write a follow-up letter Use proper formatting and structure. Write your follow-up letter using a block format, where the entire text is left-aligned and single-spaced. ... Add contact information and the date. ... Include a salutation. ... Express appreciation. ... Express your enthusiasm. ... Complimentary close and name.
This first collection letter should include important points, such as: Days past due. Amount due. Note previous attempts to collect. Summary of account. Instructions- what would you like them to do next? Due date for payment- it is important to use an actually date, not ?in the next 7 business days? as this can be vauge.
How to write strong collections email templates Write in a formal, professional, and concise style. Include a direct but non-threatening subject line. Be clear on what action you want the recipient to take. Thank your recipient for taking the requested action. Include your full contact information in the signature.
