This form is a Client E-mail and Internet-Use Policies Memo. This letter provides that an employers e-mail and internet system may only be used for business purposes. All messages sent on the e-mail system are company records and company property. Discriminatory, harassing, offensive or otherwise improper communications of any kind are be avoided.
Pennsylvania Client EMail and Internet Use Policies Memo
Category:
State:
Multi-State
Control #:
US-KWP-0023
Format:
Word;
Rich Text
Instant download
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FAQ
Personal use Employees are allowed to use their corporate email for some personal reasons. For example, employees can use their corporate email to: Register for classes or meetups. Send emails to friends and family as long as they don't spam or disclose confidential information.
You may decide to:limit personal use or restrict the websites employees can visit when web browsing;limit and control downloads;restrict access to sensitive company data;create guidelines covering use of social networks such as Facebook.
Typical Sections included in an Email PolicyIntroduction.Email Ownership and Privacy.Email Usage Guidelines.Email Misuse and Abuse.Email Retention and Backup.Personal Use of email / Opinions / Personal Views.Security / Trade Secrets / Personal Information.Questions / Who to ask.More items...?
Employees should primarily use company email systems for business. You cannot stop employees receiving personal emails. It is reasonable to allow some personal use of email, especially if you have employees who use their email for business purposes outside of normal working hours.
Emails sent or received through a company email account are generally not considered private. Employers are free to monitor these communications, as long as there's a valid business purpose for doing so.
An email policy is a policy a business will choose to implement in order to ensure that employee's use their email in a way that is aligned with the aims of the business. This means the policy will change for different organisations, but there are general terms which are usually standard for most organisations.
What's in an Internet and Email Usage Policy An internet and email usage policy in the workplace usually states that your employees shouldn't expect anything they create on their business computers to be private, and that such data belongs to the company.
Use the EAC to create an email address policyNavigate to Mail flow > Email address policies, and then click Add .In Email Address Policy, complete the following fields:Click Add a rule to further restrict the recipients that this policy will apply to.More items...?
Simply put, an effective email policy will encourage positive, productive communications while protecting a company from legal liability, reputation damage, and security breaches.1) Emails Are For Business Use.2) Emails Are Company Property.3) Company Network and Security.4) What is NOT Allowed.More items...?
An email security policy is an official company document that details acceptable use of your organization's email system. It indicates to whom and from whom emails can be sent or received and defines what constitutes appropriate content for work emails.
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