[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [AC Manufacturer or Retailer Name] [Manufacturer or Retailer Address] [City, State, ZIP] Subject: Request for AC Unit Warranty Coverage Dear [AC Manufacturer or Retailer Name], I am writing this letter to bring to your attention an issue with the AC unit I purchased from your company, which was installed in my home [insert address] on [insert installation date]. Since the installation, I have been experiencing [describe the problem or issues you are facing with the AC unit]. I would like to draw your attention to the fact that the AC unit is still within the warranty period as mentioned in the product documentation and/or sales invoice. The warranty period for the AC unit, as stated in the manufacturer's guidelines, is typically [describe the duration of the warranty, e.g., one year, three years, etc.]. Under the terms of the warranty agreement, I kindly request that you provide the necessary repairs or replacement of the malfunctioning AC unit. I have attached copies of all relevant documents, including the sales receipt, warranty certificate, and any other supporting documents. I understand that warranty coverage typically excludes damages caused by improper installation, neglect, or misuse. Furthermore, I assure you that the AC unit was installed by a certified professional and has been maintained in accordance with the manufacturer's guidelines. In light of the ongoing heat wave and the importance of having a properly functioning AC unit, I kindly request that you expedite the warranty claim process and address this matter as soon as possible. To facilitate the resolution of this issue, please provide a specific timeline for the repair or replacement process. I can be reached at the contact information provided above, [email address], or [phone number]. I would appreciate your prompt attention to this matter, ensuring that I receive the necessary assistance at the earliest convenience. Thank you for your cooperation in resolving this matter swiftly. I look forward to your prompt response to initiate the warranty claim process. Yours sincerely, [Your Name]
Pennsylvania Sample Letter for Warranty for AC Unit
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How to fill out Pennsylvania Sample Letter For Warranty For AC Unit?
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FAQ
Labor is a large component of the cost of most HVAC system repairs. Unless you purchase a separate labor warranty, or your dealer/installer provides an included labor warranty, you should expect to pay standard repair fees to repair and replace components that are covered under your manufacturer warranty.
The warranty works like an insurance policy that will protect you in case of a manufacturing defect. If your AC breaks down during the covered period, the company that made the unit will pay for parts and, sometimes, the labor needed to get it working again.
Air conditioning units vary. Basic units will generally have a 5 year compressor warranty while better units, will come with up to 12 years of limited compressor warranty. The actual longevity of the a/c system depends on the maintenance and service the system receives.
How to write this claim letter: Give a full description of the product's defect. ... State what action you expect ing to the warranty terms. If possible, include copies of applicable documents such as the receipt or warranty statement. Thank the reader and encourage a prompt reply.
The easiest way to double-check this is to head over to the manufacturer's website and input the serial number for your unit. The information should pop right up. If it doesn't, you may also have accidentally voided the warranty if you failed to register your machine when you had it installed.
Incorrect Installation In fact, most HVAC equipment manufacturers require it. Your manufacturer won't honor your warranty if the unit or any of its components are damaged during the installation process. You won't get warranty coverage if parts are left out or if connections are faulty.
Your warranty may be 'limited' and therefore, may not cover repairs and/or replacements of all parts. Typical parts that may not be fully covered under your warranty are the compressor, blower motor, evaporator coil, and fan motor.
Most air conditioners have a 10-year manufacturer's warranty. Your AC compressor is likely still covered if your system is younger than that. The warranty should cover the cost if your AC is otherwise in working order and likely to last a few more years. However, you'll still pay your HVAC contractor for labor.
