Subject: Urgent Notice Regarding Your Past Due Account — Conveying Statement of Services Dear [Customer's Name], We hope this letter finds you well. We are writing to bring to your attention the outstanding balance on your account with [Company/Organization Name]. It has come to our notice that your account [Account Number] is currently past due or delinquent, and it is important that we address this matter promptly. At [Company/Organization Name], we value your commitment to our services and understand that circumstances may sometimes cause delays in payment. However, it is crucial for us to communicate the status of your account and provide a statement of services rendered. In execution of our services, we want to ensure transparency and facilitate a clear understanding of the services performed for you. We have prepared a detailed statement, enclosed along with this letter, which outlines the dates, descriptions, and corresponding amounts for each service offered to you. It is imperative that you review the statement carefully and reconcile it with your records. Should you have any doubts or require clarification regarding any item listed on the statement, please do not hesitate to contact our dedicated accounting department at [Phone Number] or [Email Address]. We are ready to provide the necessary assistance and address any concerns you may have. We kindly urge you to settle the outstanding amount of [Total Amount Due] as soon as possible to avoid any further inconvenience. Furthermore, we offer various convenient payment methods, such as online payments, direct bank transfers, or check payments. You can find the details on how to make a payment on the enclosed statement or by visiting our website at [Website URL]. It is our sincere desire to maintain a mutually beneficial relationship with you, and we understand that everyone faces temporary financial challenges. If you are currently facing difficulties in settling the outstanding balance, we encourage you to get in touch with our accounting department to discuss possible payment arrangements or to explore other options available. Please be aware that a continued failure to address this matter could result in further actions, such as credit reporting or the involvement of a collection agency. We sincerely hope that it does not come to that and that we can work together to resolve the outstanding balance amicably. Thank you for your immediate attention to this matter. We truly appreciate your cooperation, and we remain at your disposal should you need any assistance in resolving this issue. We look forward to your prompt response and the opportunity to continue serving you to the best of our abilities. Warm regards, [Your Name] [Your Title/Position] [Company/Organization Name] [Contact Information] Enclosure: Statement of Services.
Pennsylvania Sample Letter for conveying Statement of Services for past due or delinquent account
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How to fill out Pennsylvania Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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FAQ
We're writing to inform you that your account is now 30 days past due. The amount of $xx was due on [insert date]. We sent you a past due notice on [insert date] and did not receive a reply. This matter requires your urgent attention.
You can politely inform someone that their invoice is overdue by sending a friendly reminder. You can say something like, ?I wanted to kindly remind you that the invoice for [product/service] dated [invoice date] is now past its due date. We would greatly appreciate your prompt attention to this matter.
Address penalties and embrace best practices to prevent future delays, ensuring compliance and maintaining your company's reputation. An overdue confirmation statement occurs when a company fails to submit its annual return to the government authorities within 14 days of the statement date.
Look to this example for how to word past due notices on a first attempt: Hello [Customer Name], ing to our records, payment for invoice [Invoice Number] was due on [Due Date] which is now [Number of Days] past due. A copy of the original invoice is attached for easy reference.
Dear [Client name], I'm writing because our records indicate an outstanding balance of [amount] for invoice [reference number], which was due on [due date]. This payment is now overdue by [amount of time], and we are looking to wrap up this account.
We contacted you on [insert dates] about your overdue invoice, with no reply. Your account is now 90 days overdue. Please remit payment within 10 business days. If we do not receive payment by [insert date], we will immediately refer your account to a collection agency.
A past due notice is an alert given to clients to remind them of an unpaid invoice. The tone is generally professional while remaining friendly in an attempt to receive payment without ruining the working relationship. Having invoices go ignored is a frustrating reality for any business offering trade credit.
The payment was due on [Due Date]. We're not aware of any outstanding issues or reasons for non-payment, so we would like to respectfully ask you to make payment as soon as possible. Please let us know when we can expect to receive payment for this invoice. If you have any queries, don't hesitate to let us know.
