[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Acting Local Counsel's Name] [Acting Local Counsel's Address] [City, State, ZIP Code] Subject: Notice of Scheduled Hearing — [Case Name, Docket Number] Dear [Acting Local Counsel's Name], I hope this letter finds you well. I am writing to formally notify you of the scheduled hearing in the matter of [Case Name], which is set to take place on [hearing date] at [hearing time] in the [courtroom number] of the [court's name], located at [court's address], regarding Docket Number [docket number]. As per the recent developments in this case, it has become necessary to convene this hearing to discuss and address key issues that require the attention of all relevant counsel. Moreover, the presiding judge has identified the hearing as crucial for the fair and efficient progress of the proceedings. The purpose of this hearing is to discuss the following matters: 1. Presentation of witness testimonies and evidence. 2. Exchange of relevant documents and legal arguments. 3. Resolving any pending motions or preliminary matters. 4. Scheduling further proceedings, if deemed necessary. 5. Any other matters relating to the case. It is essential that your presence and active participation at the hearing are assured, as your valuable insights and expertise will contribute significantly to reaching a satisfactory resolution. Please come prepared to discuss your client's position, present any necessary evidence or witnesses, and engage in constructive dialogue with all parties involved. Should there be any impediments preventing your attendance, or if you require additional time for preparation, kindly inform me immediately so that appropriate arrangements can be made. Prompt communication is crucial to ensure the smooth execution of the court proceedings and to maintain the integrity of the legal process. I kindly request that you confirm your availability and receipt of this letter by [confirmation deadline date]. Please respond either via email (attached letter is acceptable) or contact me at [your phone number] during business hours. Should you have any questions or require clarification on any aspect of the hearing or the case itself, please do not hesitate to reach out. It is imperative that we work together to ensure our clients' interests are effectively represented. Thank you for your attention to this matter. Your cooperation and professionalism are greatly appreciated. Yours sincerely, [Your Name] [Your Title/Position] [Your Law Firm/Organization Name]
Pennsylvania Sample Letter Notifying Acting Local Counsel of Scheduled Hearing
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