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The directors must call an annual meeting no later than 18 months after the date of incorporation (or date of amalgamation) and no later than 15 months after the date of the last annual meeting.
The letter will typically state that a meeting is requested and the reason for the meeting. The company then sets the meeting within a set time frame, such as 30 to 90 days, and establishes a record date for eligibility to vote at the meeting.
In general, companies require a letter or similar notification from investors having a sufficient number of shares, demanding a special meeting and stating the purpose for that meeting. The company can then set the date for the meeting, typically within a 30 to 90 day time period after receipt of the demand.
Special meetings of the shareholders may be called for any purpose or purposes, at any time, by the Chief Executive Officer; by the Chief Financial Officer; by the Board or any two or more members thereof; or by one or more shareholders holding not less than 10% of the voting power of all shares of the corporation ...
An extraordinary general meeting (EGM) is a shareholder meeting called other than a company's scheduled annual general meeting (AGM). An EGM is also called a special general meeting or emergency general meeting.