HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
" Have the right to see records about yourself; and
" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.
The Act mandates that the Government:
" Informs you why information is being collected and how it is going to be used;
" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;
" Allows you to find out about disclosures of your records to other agencies or persons; and
" Provides you with the opportunity to correct inaccuracies in your records.
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.
The Oregon HUD Privacy Act Handbook is a comprehensive guide designed to provide a detailed explanation of the Privacy Act of 1974 and its implications within the state of Oregon. This handbook aims to educate individuals, organizations, and government agencies about the rights and regulations regarding the collection, use, storage, and disclosure of personal information. Keywords: Oregon HUD, Privacy Act Handbook, detailed description, explanation, relevant keywords, types The Oregon HUD Privacy Act Handbook covers various aspects of privacy protection, ensuring individuals' personal information is handled appropriately and securely. It outlines the rights and responsibilities of both individuals and organizations under the Privacy Act legislation. The handbook also provides clear guidelines on how to handle sensitive information in compliance with the law. Different types of Oregon HUD Privacy Act Handbooks may exist, depending on the target audience and specific use cases. Some of these variations may include: 1. Oregon HUD Privacy Act Handbook for Individuals: This version caters to residents of Oregon, empowering them to understand their rights and obligations under the Privacy Act. It explains how personal information is collected, stored, and shared by government agencies and provides guidance on filing privacy-related complaints. 2. Oregon HUD Privacy Act Handbook for Government Agencies: Specifically designed for Oregon government agencies, this handbook provides detailed instructions on how to comply with the Privacy Act when collecting and handling personal information. It covers topics such as privacy impact assessments, secure data handling, and responding to privacy breach incidents. 3. Oregon HUD Privacy Act Handbook for Organizations: This handbook targets private organizations operating in Oregon, guiding them on best practices for handling personal information in compliance with the Privacy Act. It covers topics such as consent requirements, data sharing agreements, and maintaining data security and integrity. Each type of Oregon HUD Privacy Act Handbook ensures that individuals, government agencies, and organizations are well-informed about their responsibilities and the necessary steps to protect privacy rights. By following the guidelines in the handbook, stakeholders can maintain compliance with the Privacy Act and foster a culture of privacy and data protection within Oregon.
